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File #: [21-0585]    Version: 1 Name:
Type: Consent Status: Passed
File created: 6/7/2021 In control: Town Council
On agenda: 6/23/2021 Final action: 6/23/2021
Title: Award a Bid for the Road Reconstruction of Country Club Road.
Attachments: 1. TCAB Recommendation, 2. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH TURNER ASPHALT GC, LLC IN AN AMOUNT OF $584,289 FOR COUNTRY CLUB ROAD RECONSTRUCTION (2021-06-23/R-4)


title
Award a Bid for the Road Reconstruction of Country Club Road.
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Staff:
Department:
Lance Norris, Director
Public Works
Mike Wright, Streets & Construction Superintendent


Overview: The purpose of this item is to recommend that the Council award a bid to Turner Asphalt GC, LLC for the road reconstruction of Country Club Road.


Recommendation(s):
That the Council:
* adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Turner Asphalt GC, LLC, in an amount of $584,289; and
* authorize the Town Manager to approve change orders as necessary provided that the contract cost remains within the amount budgeted of $643,515; and
* authorize the Town Manager to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)

Key Issues:
* A third-party contractor conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey along with the use of the street for multiple modes of travel.
* Country Club Road was rated "Very Poor" in the Town's most recent Pavement Condition Survey.
* As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff including the Bicycle and Pedestrian Champion's Team, and external entities including local utility companies.
* In September 2020, the Transportation and Connectivity Advisory Board (TCAB) received a tentative street resurfacing plan based on the annual operating budget allocation. The TCAB recommended that Town Council dedicate funds to improve the overall conditions of Town-maintained s...

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