Town of Chapel Hill header
Share to Facebook Share to Twitter Bookmark and Share
File #: [21-0585]    Version: 1 Name:
Type: Consent Status: Passed
File created: 6/7/2021 In control: Town Council
On agenda: 6/23/2021 Final action: 6/23/2021
Title: Award a Bid for the Road Reconstruction of Country Club Road.
Attachments: 1. TCAB Recommendation, 2. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH TURNER ASPHALT GC, LLC IN AN AMOUNT OF $584,289 FOR COUNTRY CLUB ROAD RECONSTRUCTION (2021-06-23/R-4)

 

 

title

Award a Bid for the Road Reconstruction of Country Club Road.

body

 

Staff:

Department:

Lance Norris, Director

Public Works

Mike Wright, Streets & Construction Superintendent

 


Overview: The purpose of this item is to recommend that the Council award a bid to Turner Asphalt GC, LLC for the road reconstruction of Country Club Road.

 

Recommendation(s):

That the Council:

                     adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Turner Asphalt GC, LLC, in an amount of $584,289; and

                     authorize the Town Manager to approve change orders as necessary provided that the contract cost remains within the amount budgeted of $643,515; and

                     authorize the Town Manager to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)

 

Key Issues:

                     A third-party contractor conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey along with the use of the street for multiple modes of travel.

                     Country Club Road was rated “Very Poor” in the Town’s most recent Pavement Condition Survey.

                     As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff including the Bicycle and Pedestrian Champion’s Team, and external entities including local utility companies. 

                     In September 2020, the Transportation and Connectivity Advisory Board (TCAB) received a tentative street resurfacing plan based on the annual operating budget allocation. The TCAB recommended that Town Council dedicate funds to improve the overall conditions of Town-maintained streets and sidewalks.

                     The Town solicited formal bids for road reconstruction on the Town website on May 17, 2021 and received two bids on June 4, 2021. In accordance with N.C.G.S. 143-132, the Town re-advertised the project. On June 15, 2021, the Town received one bid.

                     The Town determined Turner Asphalt, Inc. to be the lowest responsive, responsible bidder.

                     This bid included two alternates:

o                     Alternate #1 - Thermo-Plastic Pavement Markings. This bid alternate is included in the contract amount and will be covered by the project budget.

o                     Alternate #2 - Traffic Light Loop Installation. This bid alternate is included in the contract amount and will be covered by the project budget.

                     The Town’s Emergency Management and Communications and Public Affairs Department will work with other Town staff to provide updates on street resurfacing and reconstruction projects in coordination with other major construction projects in Town. Information on project progress will be available to the public on the Getting Around Chapel Hill webpage <https://www.townofchapelhill.org/residents/transportation/getting-around-chapel-hill>.

                     Town staff will provide letters giving at least two weeks’ notice of construction to residences and businesses on the streets scheduled for resurfacing. Traffic control signs will be placed on the road at least 48 hours and no more than 96 hours in advance of construction.

 

Fiscal Impact/Resources: This project will be funded from the FY22 operating budget for street resurfacing, and a $75,000 contribution from UNC.

 

Where is this item in its process?

 

Attachments:

 

Resolution

 

Transportation and Connectivity Advisory Board Recommendation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH TURNER ASPHALT GC, LLC IN AN AMOUNT OF $584,289 FOR COUNTRY CLUB ROAD RECONSTRUCTION (2021-06-23/R-4)

 

WHEREAS, the Town of Chapel Hill solicited formal bids for Country Club Road reconstruction on the Town website on May 17, 2021 in accordance with G.S. 143-129; and

 

WHEREAS, one bids was received on June 15, 2021; and

 

WHEREAS, the responsive bid was evaluated and Turner Asphalt GC, LLC was determined to be the lowest responsive, responsible bidder; and

 

WHEREAS, the bid permits an increase or decrease of up to 25% in the scope of work.

 

NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to execute a contract with the lowest responsive, responsible bidder, Turner Asphalt GC, LLC, in an amount of $584,289.

 

BE IT FURTHER RESOLVED that the Town Manager is authorized to approve change orders as necessary provided that the contract cost remains within the amount budgeted of $643,515.

 

BE IT FURTHER RESOLVED that the Town Manager is authorized to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to the Town and Turner Asphalt GC, LLC.

 

This the 23rd day of June, 2021.

end

 

The Agenda will reflect the text below and/or the motion text will be used during the meeting.

 

presenter

By adopting the resolution, the Council authorizes execution of a contract with Turner Asphalt GC, LLC to provide street resurfacing services.