[AH1]
title
Adopt the 2021 General Standards and Program Retention and Disposition[MJN2][MJN3][MD4] Schedules.
body
Staff:
Department:
Matthew DeBellis, Records Manager
Communications and Public Affairs
Sabrina Oliver, Director
Overview[RT5][MD6]: The NC Department of Natural and Cultural Resources has issued an update of their Program and General Standards Retention and Disposition Schedules. Adopting these schedules allows the Town to dispose of certain records at the end of their retention periods, so long as those records are not needed for audit or legal purposes or in support of Town business. The adoption of these schedules will supersede the previous 2019 update.
Recommendation(s):
That the Council adopt the resolution to update the General Standards and Program Schedules Retention and Disposition Schedules.
Key Issues:
* The NC Department of Natural and Cultural Resources requires that all municipalities adopt their Retention Schedules to dispose of records after their use in Town business has expired.
Fiscal Impact/Resources: There is no fiscal impact associated with this resolution.
Attachments:
* Resolution
* 2021 General Standards Retention and Disposition Schedule
* 2021 Programs Schedule Retention and Disposition Schedule
* 2021 Local General Standards Change Log
* 2021 Local Program Schedule Change Log
A RESOLUTION ADOPTING THE GENERAL STANDARDS AND PROGRAM SCHEDULES RETENTION AND DISPOSITION SCHEDULES (2022-01-26/R-3)
WHEREAS, North Carolina General Statute ? 132-1 defines public records as documents, maps, photographs, recordings, and other items in various media that are made or received in connection with the transaction of public business; and
WHEREAS, North Carolina General Statute ? 121-5 prohibits disposal of any public record without the consent of the North Carolina Department of Natural and Cultural Resources; and
WHEREAS, the Department of Cultural Resources' General Standards and Program Schedules ...
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