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Adopt the Public Libraries Records Retention and Disposition Schedule.
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Staff:
Department:
Sabrina M. Oliver, Director
Communications and Public Affairs
Matthew DeBellis, Records Manager
Overview: The Department of Cultural Resources issued an updated Public Libraries Records Retention and Disposition Schedule in 2009. Adopting this schedule in conjunction with the recently adopted 2019 Municipal Records Retention and Disposition Schedule will allow the Town Library to dispose of certain records at the end of those records' retention periods, so long as those records are not needed for audit or legal purposes or in support of Town business. Some of the records covered under this schedule are: fines and replacement charge records, library usage statistics, equipment loan records, etc.
Recommendation(s):
That the Council adopt the resolution to update the Public Libraries Records Retention and Disposition Schedule.
Key Issues:
* The NC Department of Cultural Resources requires that all Public Libraries adopt their Retention Schedule in order to dispose of records after their use in Town business has expired.
Fiscal Impact/Resources: There is no fiscal impact associated with this resolution.
Council Goals:
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Create a Place for Everyone
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Develop Good Places,
New Spaces
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Support
Community Prosperity
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Nurture Our Community
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Facilitate Getting Around
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Grow Town
and Gown Collaboration
Attachments:
* Resolution
* 2009 Public Libraries Retention and Disposition Schedule
A RESOLUTION ADOPTING THE PUBLIC LIBRARIES RETENTION AND DISPOSITION SCHEDULE (2019-06-19/R-4)
WHEREAS, North Carolina General Statute ? 132-1 defines public records as documents, maps, photographs, recordings, and other items in various media that are made or received in connection with the transaction of public business; and
WHEREAS, North Carolina General Statute ? 121-5 prohibits disposal of any public record without the consent of the North Carolina Depar...
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