TOWN OF CHAPEL HILL - File #: [22-0514]

• File #: [22-0514]
• Version: 1
• Type: Discussion Item
• Status: Passed
• File created: 5/11/2022
• In control: Town Council
• On agenda: 6/8/2022
• Final action: 6/8/2022
• Title: Update the Standing Advisory Board Membership Policy to Allow Boards to Act to Approve or Deny Matters under Remote Participation Parameters on an Ongoing Basis.
• Related files: [20-0341], [20-0228]

Date	Ver.	Action By	Action	Result
6/8/2022	1	Town Council	adopted	Pass

title

Update the Standing Advisory Board Membership Policy to Allow Boards to Act to Approve or Deny Matters under Remote Participation Parameters on an Ongoing Basis.

body

Staff:	Department:
Colleen Willger, Director	Planning
Judy Johnson, Assistant Director
Corey Liles, Planning Manager

Overview: During the pandemic, the Standing Advisory Board Remote Participation Policy <https://www.townofchapelhill.org/government/mayor-and-council/boards-commissions/board-membership-policy> has allowed meetings of the Boards and Commissions to be fully virtual, with no members attending in-person. Town Council instituted this approach in spring 2020 <https://chapelhill.legistar.com/LegislationDetail.aspx?ID=4538871&GUID=64B8CA34-E001-4F39-AAB6-21A8CB617DC8> and resolved to reconsider the approach once the Governor's State of Emergency ended. Tonight’s item would make remote participation and voting an ongoing option for non-quasi-judicial matters before Advisory Boards.

Recommendation(s):

That the Council adopt a resolution to update the Standing Advisory Board Membership Policy.

Proposed Remote Participation Parameters

Feature of Current Policy	Proposed
No limit on how many meetings an individual member can attend remotely	Continue, state clearly in policy
Remote attendees count towards meeting quorum	Continue, allow at all times (not just during States of Emergency)
Remote attendees may vote on recommendations to Council, formal administrative reviews, and similar actions	Continue, allow at all times (not just during States of Emergency)
Remote attendees of the Board of Adjustment and Historic District Commission may vote on quasi-judicial matters	Allow only during a Governor’s State of Emergency, in accordance with State law

Note: The Governor’s State of Emergency is currently still in place. There have been discussions around ending it, but no timeline indicated.

Where is this item in its process?

	Attachments:
	• Draft Staff Presentation
	• Resolution
	• Advisory Board Recommendations

end

The Agenda will reflect the text below and/or the motion text will be used during the meeting.

presenter

PRESENTER: Corey Liles, Planning Manager

RECOMMENDATION: That the Council adopt a resolution to update the Standing Advisory Board Membership Policy.