Town of Chapel Hill header
File #: [23-0670]    Version: 1 Name:
Type: Discussion Item Status: Filed
File created: 9/15/2023 In control: Town Council
On agenda: 9/20/2023 Final action: 9/20/2023
Title: Boards & Commissions Assessment/Staff Response to Council Petition.
Attachments: 1. Staff Presentation, 2. Staff Presentation - Staff Liaison and Member Survey Responses, 3. Council Questions with Staff Response
Related files: [23-0784], [24-0343]

Boards & Commissions Assessment/Staff Response to Council Petition.

Susan Brown, Executive Director
Community Arts & Culture/Library
Sarah Poulton, Senior Project Manager
Manager's Office
Anita Badrock, Senior Ombuds

Shenekia Weeks, Diversity, Equity, & Inclusion Officer

Sabrina Oliver, Director
Governance Services/Town Clerk
Amy Harvey, Deputy Town Clerk

Brenton Hodge, Assistant Town Clerk

In June 2023, a petition from several Council Members requested an assessment of the Town's Boards and Commissions along two tracks:
* Track 1 covers the seven bodies formally or informally included in development review, which are being assessed as part of the LUMO rewrite. As that work continues, recommendations from Track 2 may be incorporated.
* Track 2 covers the remaining boards and commissions, with a focus on Council expectations, board charges, and member roles, and includes:
o Library Advisory Board
o Cultural Arts Commission
o Human Services Advisory Board
o Community Policing Advisory Committee
o Parks, Recreation, and Greenways Commission
o Grievance Hearing Board
o Justice in Action Committee

The petition also asked for an assessment of current methods for screening and appointing members, which has not yet been addressed.
The Town Manager referred the petition to a team comprised of staff from Governance Services, Managers Office, and Library/Community Arts & Culture for response.
Before beginning an assessment process, the staff team considered what they have heard from Council, staff, and community and developed three high-level interests to guide the assessment and subsequent recommendations:
* Meaningful community engagement and diverse public input
* Good stewardship of staff and community resources
* Clear, common understanding of roles and responsibilities

The staff team conducted a three-part assessment process:
1) Analysis of Staff Time and Meeting Length - The staf...

Click here for full text