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Approve the Miscellaneous Budget Ordinance Amendment to Adjust Various Fund Budgets for FY 2021-22.
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Staff: |
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Amy Oland, Director |
Business Management |
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Matt Brinkley, Assistant Director |
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Overview: After the Council approves the annual budget, periodic changes require the Town to amend the current budget.
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Recommendation(s): |
That the Council:
• Enact the attached budget ordinance amendment to adjust the General Fund, Library Gift Fund, Grants Fund, Transit Fund and Climate Action Fund; and
• Enact the attached project ordinance amendments to adjust the Capital Projects Ordinance Fund, Housing Capital Grants Fund, Transit Capital Grants Fund, Affordable Housing Fund, and the Transitional Housing Fund; and
• Adopt the attached resolution to accept the Alcohol Beverage Control (ABC) Grant, Project Safe Neighborhood Grant, and Governor’s Highway Safety Grant.
Key Issues:
• General Fund
Eva Metzger Donation - On August 26, 2021, the Metzger Family made a donation of $5,564 to the Town of Chapel Hill to fund the creation of an artistic memorial bench in honor of Eva Metzger, who was an early supporter of the greenways and pedestrian access in Chapel Hill. Metzger served on the first Greenways Commission in 1987 and the first Bike and Pedestrian Board in 2001. Enactment of the attached budget ordinance amendment would recognize and appropriate the $5,564 for the purchase of the memorial bench.
Hargraves Donation - On August 31, 2021, UNC made a $5,000 donation to the Town to be used at the Hargraves Center. These funds will be used to purchase furniture for the new teen lounge. Enactment of the attached budget ordinance amendment would recognize and appropriate the $5,000 for use at the Hargraves Center.
Virtual Meetings Host Support - During the COVID-19 pandemic, hosting virtual meetings has become a heavy burden for Town staff. The Town has received a quote for a video meeting operator. This support would provide technical operation of virtual board and commission meetings using Zoom. The operator would create the meeting and invite members and guests as well as facilitate technical support to participants. The cost is $400 per meeting. At 19 meetings per month for the next 10 months, the cost would be $76,000 if used for the remainder of FY22. Enactment of the attached budget ordinance amendment would appropriate $76,000 in General Fund fund balance towards virtual meetings support.
• Library Gift Fund
FY22 Friends Annual Gift - The Friends of Chapel Hill Public Library have pledged $100,000 in support of Chapel Hill Public Library in FY22. Their pledge is $25,000 higher than the amount indicated in the FY22 Library Gift fund budget approved by Council on June 9, 2021. Enactment of the attached budget ordinance amendment would recognize and appropriate the additional $25,000 towards Library operations.
Diverse Books for Diverse Community - In support of the Town’s commitment to a vibrant and inclusive community and the Library’s commitment to library collections that reflect the diversity of our community and the world, the Friends of Chapel Hill Public Library launched a Diverse Books for Diverse Community fundraising campaign in Summer 2021. At the close of the campaign, the Friends fundraising exceeded their goal and raised a total of $16,000 for the benefit of the Library.
Funds are restricted to the purchase of library materials that reflect diverse lived experiences and historically marginalized voices, including materials in the four key world languages spoken in Chapel Hill: Spanish, Chinese, Karen, and Burmese. Enactment of the attached budget ordinance amendment would recognize and appropriate $16,000 towards the purchase of library materials that meet the mission of the fundraising campaign.
NC Humanities COVID Oral History - Chapel Hill Public Library has been awarded $18,870 of competitive grant funding by North Carolina Humanities, a statewide nonprofit and affiliate of the National Endowment for the Humanities (NEH). There is no local match. The funds will be used in FY22 to execute COVID-19 from the Bottom Up and the Inside Out: A Community Oral History Project. This project will be executed by the Library’s Community History Program. Enactment of the attached budget ordinance amendment would recognize and appropriate $18,870 towards the NC Humanities COVID Oral History Project.
• Grants Fund
Mobility and Connectivity Grant - In November 2015, the Town received $105,600 in Surface Transportation Program Direct Allocation (STPDA) funds from the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization for the preparation of the Chapel Hill Mobility and Connectivity Plan. The total project was $132,000 which included a Town match of $26,400. Funds were not drawn through the MPO timely and therefore the Town must provide an additional $48,312 match to close out the grant. Enactment of the attached budget ordinance amendment would recognize a $48,312 transfer from the General Fund to provide the needed funds to close the grant.
Alcohol Beverage Control (ABC) Board Grant - The Orange County ABC Board awarded the Town of Chapel Hill $35,000 to continue supporting the Police Department’s alcohol law enforcement efforts. These funds will be used for overtime salaries and special use funds for alcohol operations, equipment and supplies relating to those operations, and fuel and maintenance for the Town’s designated vehicle used during those operations. There are no matching requirements for this grant. Adopting the resolution authorizes acceptance of the ABC Grant, and enactment of the attached budget ordinance amendment establishes the grant budget of $35,000.
Project Safe Neighborhood Grant - In May 2021, the Chapel Hill Police Department was awarded the Project Safe Neighborhood Grant in the amount of $20,000. Grant funding will be used to pay a part-time Resource Coordinator whose job will be to help assist those who have had significant involvement with violent crime in their past. The Resource Coordinator will be responsible for leveraging community resource providers and law enforcement to assist those who want to change their lifestyle by connecting them with available resources. Enactment of the attached budget ordinance amendment establishes the grant budget of $20,000.
Governor’s Highway Safety Program Grant - The Town received a grant from the Governor’s Highway Safety Program to work on pedestrian safety initiatives outlined in the Pedestrian Safety Action Plan, which was completed in 2019. The grant includes $21,000 for a program support position, the GIS/Complete Streets Specialist, whose primary responsibility will be to implement the recommendations from the Pedestrian Safety Action Plan. This includes creating an inter-agency pedestrian safety task force, classifying the Town’s roads by crash risk, and conducting outreach and education around pedestrian safety. The grant also includes $25,450 for high-visibility pedestrian safety activities. Finally, the grant includes $18,000 for operating expenses related to the project. All of the pedestrian safety initiatives funded with the Governor’s Highway Safety Program Grant are needed to establish the Vision Zero framework in Chapel Hill. Adopting the resolution authorizes acceptance of the Governor’s Highway Safety Grant, and enacting the budget ordinance amendment establishes the grant budget of $64,450.
• Transit Fund
CARES Act Section 5307 Funding for Operations - The Town of Chapel Hill Transit system was awarded $8,729,446 in CARES Act funding to help respond to and recover from the COVID-19 pandemic. The funds are intended for Fixed Route operational assistance and ADA Paratransit operating expenses, including operator and administrative salaries, cleaning and sanitation supplies required in response to the pandemic and fuel costs. The grant is set up for $3,928,250 in Paratransit/EZ Rider and $4,801,196 in Fixed Route. Enactment of the budget ordinance amendment recognizes and appropriates the CARES Act Funds.
Transit Oriented Development Grant - The Town of Chapel Hill Transit system was awarded the Transit Oriented Development Grant in the amount of $592,500 by the Federal Transit Administration. Funding will be used to promote a holistic understanding of Transit Oriented Development to prospective partners and the community. These funds will require a local match of $152,500, which will come from existing funding in the Transit Fund. Enactment of the budget ordinance amendment recognizes and appropriates the grant budget of $745,000.
• Climate Action Fund
Electric Vehicle Charging Stations Grant - The Town received two VW Settlement Grant awards from the NC Department of Environmental Quality for the installation and five-year data reporting/maintenance of two level 2, dual port electric vehicle (EV) charging stations at Town Hall (4 units in total). One award is for up to $10,000 for one level 2, dual port EV charging station that is available to the public. The other award is for up to $8,000 for one level 2, dual port EV charging station that is available to Town employees and fleet vehicles. Total project costs exceed the maximum award amounts, meaning the Town is sharing the cost of the projects. For this reason, we anticipate receiving the full award of $18,000. Enactment of the attached budget ordinance amendment would recognize and appropriate the $18,000 for the purchase of electric vehicle charging stations.
Tree Planting Grant - The Town received a grant award from the Orange County Community Climate Action Grant Program to purchase, plant, and maintain 40 large, native trees-principally within and around two of the Town’s census block groups that rank highest in our tree planting suitability analysis. The criteria for our analysis includes a variety of factors such as the CDC’s Social Vulnerability Index (SVI), existing canopy density, proximity to transit stops, transit use, proximity to affordable housing, and affordable housing vulnerability to extreme heat. Enactment of the attached budget ordinance amendment would recognize and appropriate $40,000 for the tree planting initiative.
Electric Vehicle Charging Station, Eubanks Park & Ride - The Town received a grant award from the Orange County Community Climate Action Grant Program to purchase and install an EV charging station at the Eubanks Road Park & Ride lot, located near the Carraway Village development. In addition to providing free public charging, the station will also have a dedicated port to power Orange County Mobility On-Demand transit vehicles. Enactment of the attached budget ordinance amendment would recognize and appropriate the $18,500 for the purchase of an electric vehicle charging station.
LED Ballfield Lighting Upgrade, Cedar Falls Park - The Town received a grant award from the Orange County Community Climate Action Grant Program to replace 48 metal halide light fixtures at the Cedar Falls Park multipurpose fields with 40 LED fixtures. Enactment of the attached budget ordinance amendment would recognize and appropriate the $128,057 for the lighting upgrade at Cedar Falls Park.
• Housing Capital Grants Fund
The Town has received $2,971 in sales tax refund for the Housing Department in relation to the capital fund projects completed in FY19-FY21. Enactment of the attached project ordinance amendment recognizes the receipt and appropriates the refund to provide plumbing services to Public Housing apartments.
• Capital Projects Ordinance Fund
In December 2017, the Town received $1,265,261 from the North Carolina Department of Transportation (NCDOT) as the first reimbursement for work completed on Phase I of the Ephesus-Fordham Road Improvement Project. In February 2018 the Town was reimbursed $195,961 and an additional $465,863 was reimbursed in December 2020. This $661,824 will be used towards Phase II of the project. Enactment of the attached project ordinance amendment would recognize and appropriate the $661,824 for the Ephesus-Fordham Project.
• Transit Capital Grants Fund
Bus and Bus Facilities Grant - The Town has been awarded $5.6 million in “Bus and Bus Facilities” grant funding from the Federal Transit Administration (FTA) to purchase seven new zero-admission electric buses and related charging infrastructure. The total grant award is $7 million with the 20% match of $1.4 million coming from the state of North Carolina. Approval of the attached project ordinance amendment would recognize the $5.6 million FTA grant and $1.4 million in funding from NC and appropriate the $7 million for the purchase of electric buses and charging infrastructure.
FTA Grant for Various Transit Projects - The Town of Chapel Hill was awarded a Federal Transit Administration (FTA) grant in the amount $657,654 (Federal share at $526,123).
The grant is for the following projects:
o Automatic Vehicle Locator (AVL) Upgrades: $250,000 needed to integrate computer-aided dispatch (CAD) and automated vehicle locating systems to upgrade Chapel Hill Transit's 20-year-old system.
o Automatic Passenger Counter (APC) Upgrades: $120,000 needed to upgrade outdated APC equipment on 21 of Chapel Hill Transit's revenue vehicles would allow us to have better data to inform our planning decisions, state and federal requirements.
o Radio upgrades: $267,654 will be utilized to study upgrades to our outdated bus and demand response radio system to address operational and safety challenges.
o Plotter Printer: $20,000 for professional scale printer/blueprint/plotter machine to reduce Chapel Hill Transit's reliance on outside printing firms for displays/site plan reviews and other large format printing needs.
Enactment of the attached project ordinance amendment establishes the grant budget of $657,654 and transfers $131,531 from the Transit Fund for the local match.
• Affordable Housing Fund
On July 7, 2021, the Town received $1,250,000 in revenue in lieu of affordable housing for the Park Apartments Project. This funding is used to support affordable housing development and preservation projects that serve households earning less than 80% of the area median income. There are no specific projects identified at this time for use of these funds, and the Council approved guidelines for this fund authorizes the Manager to approve specific projects. Enactment of the attached project ordinance amendment would recognize the revenue in lieu and allocate the funds towards affordable housing efforts.
• Transitional Housing Fund
The Town manages a Transitional Housing program that provides opportunities for families to move from public housing to the private housing market. The four transitional units are located at 702 Merritt Mill Road, 176 St. Andrews Lane, 110 Weatherstone Drive, and 501 Sykes Street. Approval of the attached project ordinance amendment would recognize program income of $28,531 and appropriate it for use to maintain the properties.
Where is this item in its process?
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Attachments: |
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• Resolution - ABC Grant |
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• Resolution - Governor’s Highway Safety Grant |
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• Resolution - Project Safe Neighborhood Grant |
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• Budget Ordinance |
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• Project Ordinance - Capital Projects Ordinance Fund |
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• Project Ordinance - Housing Capital Grants Fund |
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• Project Ordinance - Transit Capital Grants Fund |
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• Project Ordinance - Affordable Housing Fund |
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• Project Ordinance - Transitional Housing Fund |
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE ORANGE COUNTY ALCOHOLIC BEVERAGE CONTROL BOARD FUNDS (2021-10-27/R-2)
WHEREAS, the Orange County Alcoholic Beverage Control (ABC) Board Funds through the ABC Board has made funds available for Alcohol Law Enforcement for the Town of Chapel Hill; and
WHEREAS, the ABC Board has awarded funds in the total for the amount of $34,480; and
WHEREAS, the funds would be used for overtime salaries and special use funds for alcohol operations, equipment and supplies relating to those operations, and fuel and maintenance for the Town’s designated vehicle used during those operations.
NOW, THEREFORE, BE IT RESOVLED by the Council of the Town of Chapel Hill that the Council authorizes the Manger to accept the ABC Board Funds and to make all necessary assurances.
This is the 27th day of October, 2021.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE GOVERNOR’S HIGHWAY SAFETY PROGRAM FUNDS (2021-10-27/R-3)
WHEREAS, the Governor’s Highway Safety Program has made funds available for pedestrian safety initiatives for the Town of Chapel Hill; and
WHEREAS, the Governor’s Highway Safety Program has awarded funds for a total amount of $64,450; and
WHEREAS, the funds would be used for a program support position, police overtime, and supplies relating to the project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to accept the Governor’s Highway Safety Grant and to make all necessary assurances.
This the 27th day of October, 2021.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE PROJECT SAFE NEIGHBORHOOD FUNDS (2021-10-27/R-4)
WHEREAS, the Project Safe Neighborhood Program has made funds available to assist those who have had significant involvement with violent crime in their past; and
WHEREAS, the Project Safe Neighborhood Program has awarded funds for a total amount of $20,000; and
WHEREAS, the funds would be used for leveraging community, resource providers and law enforcement to assist those who want to change their lifestyle by connecting them with available resources.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to accept the Project Safe Neighborhood Grant and to make all necessary assurances.
This the 27th day of October, 2021.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2021” (2021-10-27/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2021” as duly adopted on June 9, 2021, be and the same is hereby amended as follows:
ARTICLE I
ARTICLE II
This the 27th of October, 2021.
AN ORDINANCE TO AMEND THE CAPITAL PROJECT ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2021-10-27/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital project ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
The capital projects as authorized by the Town Council include various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenues for a variety of projects extending beyond one year.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 27th day of October, 2021.
AN ORDINANCE TO AMEND A CAPITAL FUND PROGRAM (CFP) PROJECT ORDINANCE (2021-10-27/O-3)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby amended as follows:
“SECTION I
The project authorized is the Housing Capital Fund Project budget as approved by the Council on September 5, 2018.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation with the project within the terms of the Contract document(s), the rules and regulations of the U.S. Department of Housing and Urban Development, and budget contained herein.
SECTION III
The following revenue is available to complete the project:
SECTION IV
The amounts appropriated for the project are amended as follows:
SECTION V
The Finance Officer of the Town of Chapel Hill is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to provide the accounting to the U.S. Department of Housing and Urban Development as required by the Annual Contributions Contract and federal regulations.
SECTION VI
Funds may be advanced from General funds for the purpose of making payments as due. Reimbursement requests should be made to HUD in an orderly and timely manner.
SECTION VII
The Manager is directed to report annually on the financial status of each project in Section IV and on the total revenues received.”
This the 27th day of October, 2021.
AN ORDINANCE TO AMEND A TRANSIT CAPITAL PROJECT ORDINANCE (2021-10-27/O-4)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the transit capital projects ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
Transit capital projects as authorized by the Town Council are capital projects funded from Federal Transit Administration (FTA) grants and grants from the State of North Carolina.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these transit capital projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Funds may be advanced from General funds for the purpose of making payments as due. Reimbursement requests should be made to FTA in an orderly and timely manner.
SECTION VII
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 27th day of October, 2021.
AN ORDINANCE TO AMEND THE AFFORDABLE HOUSING FUND ORDINANCE (2021-10-27/O-5)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the Affordable Housing Fund Ordinance to provide funds to support affordable homeownership opportunities is hereby amended as follows:
“SECTION I
The Affordable Housing Fund Ordinance as authorized by the Town Council provides funds to purchase properties to create permanently affordable homeownership opportunities.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town are hereby amended as follows:
SECTION IV
Amounts appropriated to create permanently affordable homeownership opportunities are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 27th day of October, 2021.
AN ORDINANCE TO AMEND THE TRANSITIONAL HOUSING PROGRAM PROJECT ORDINANCE (2021-10-27/O-6)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the Transitional Housing Program Projects Ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
The project authorized is the Transitional Housing Program for Public Housing Families as approved by the Town Council on April 23, 2001.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with the project within the rules and regulations of the program, and the budget contained herein.
SECTION III
The following revenue is available to complete the project:
SECTION IV
The following amounts are appropriated for the project:
SECTION V
The Business Management Director of the Town of Chapel Hill is hereby directed to maintain within the Project Fund sufficient detailed accounting records to provide the accounting to Orange County as required by the HOME Program.
SECTION VI
The Town Manager is directed to report annually on the financial status of the project in the Section IV and on the total revenues received.”
This the 27th day of October, 2021.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By enacting the budget ordinance amendment, the Council adjusts the General Fund, Library Gift Fund, Grants Fund, Transit Fund, and Climate Action Fund. By enacting the project ordinance amendments, the Council adjusts the Capital Projects Ordinance Fund, Housing Capital Grants Fund, Transit Capital Grants Fund, Affordable Housing Fund, and the Transitional Housing Fund. By adopting the resolution, the Council accepts funding from the Orange County ABC Board.