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File #: [21-0584]    Version: 1 Name:
Type: Consent Status: Passed
File created: 6/2/2021 In control: Town Council
On agenda: 6/23/2021 Final action: 6/23/2021
Title: Authorize the Town Manager to Execute a Contract for Construction Administration Services for the Estes Drive Bicycle-Pedestrian Improvement Project.
Attachments: 1. Council Questions with Staff Response, 2. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH SEPI, INC. IN AN AMOUNT OF $499,005.16 FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE ESTES DRIVE BICYCLE-PEDESTRIAN IMPROVEMENT PROJECT (2021-06-23/R-3)


title
Authorize the Town Manager to Execute a Contract for Construction Administration Services for the Estes Drive Bicycle-Pedestrian Improvement Project.
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Staff:
Department:
Colleen Willger, Director
Planning
Bergen Watterson, Transportation Planning Manager


Overview: The purpose of this item is to recommend that the Council authorize the Town Manager to execute a contract with SEPI, Inc. for construction administration (CEI) services for the Estes Drive Bicycle-Pedestrian Improvements project. The scope of work for this contract includes daily oversight, administration, and inspection services of the Estes Drive construction.


Recommendation(s):
That the Council adopt the attached resolution authorizing the Town Manager to execute a contract with SEPI, Inc. in an amount of $499,005.16.

Key Issues:
* The Estes Drive Bicycle-Pedestrian Improvement project is expected to last between 12 and 18 months.
* The project has a number of challenges, including traffic control, utility relocation, and impacts to school drop-off and pick-up.
* The project is funded with 80% federal funds, which require the Town and contractor to follow strict requirements and protocols throughout the duration of construction in order to receive full reimbursement.
* The Town does not have sufficient resources or expertise to oversee the construction of this project and ensure that every requirement is followed to ensure full reimbursement.
* Town staff and NCDOT reviewed 19 proposals from CEI firms, interviewed three, and determined that SEPI, Inc. will provide the best services.
* The final contract award is contingent on NCDOT concurrence with the fee and scope proposal, which is expected by the end of June.

Fiscal Impact/Resources: The funds for this contract are part of the construction of the Estes Drive Bicycle-Pedestrian Improvement project and will be reimbursed at 80%.

Where is this item in its process?



Attachments:

* Resolution

A RESOLUTION AUTHORIZING ...

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