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File #: [21-0524]    Version: 1 Name:
Type: Consent Status: Passed
File created: 5/20/2021 In control: Town Council
On agenda: 6/9/2021 Final action: 6/9/2021
Title: Authorize the Town Manager to Negotiate and Sign an Automated Passenger Counters Sole Source Purchase Contract.
Attachments: 1. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE A SOLE SOURCE CONTRACT TO PURCHASE AUTOMATIC PASSENGER COUNTERS FROM URBAN TRANSPORTATION ASSOCIATES TO PROVIDE AUTOMATIC PASSENGER COUNTERS ON THE ENTIRE TRANSIT FLEET (2021-06-09/R-6)


title
Authorize the Town Manager to Negotiate and Sign an Automated Passenger Counters Sole Source Purchase Contract.
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Staff:
Department:
Matthew Cecil, Transit Development Manager
Transit

Overview: Transit currently has Automated Passenger Counters (APCs) on 65% of its fixed route fleet and needs to equip the remainder of its fleet with them. Our hardware on the buses currently equipped is supplied by Urban Transportation Associates (UTA). In order to maintain equivalent function and data integration amongst the entire fleet, hardware and integration software for the remaining 33 buses will need to be supplied by UTA.


Recommendation(s):
That the Council adopt the attached resolution authorizing the Town Manager to negotiate and sign a sole source contract to purchase hardware and implementation services from UTA to have 100% of Transit's buses equipped with Automated Passenger Counters.


Decision Points:
* Chapel Hill Transit collects ridership data on all routes for performance evaluation, needs assessments, and reporting purposes.
* Currently ridership is collected on 65% of transit buses, and total ridership is calculated using a statistician-approved rotation.
* APCs on 100% of vehicles provides the opportunity to analyze ridership data on a specific route, time, and day of the week.
* Chapel Hill Transit's fleet is equipped with UTA exclusive components.
* To maintain similar infrastructure on all the fleet, components will need to be sources from UTA, as the competitive process will still require 60% of the components being exclusively available from UTA.
* Sole source purchases must be approved by the governing board of a political subdivision of the State pursuant to N.C.G.S. 143-129(e) (6).

Key Issues:
* Purchasing additional APCs from UTA will allow the Town of Chapel Hill to have the same infrastructure on all transit buses that has been in place since the implementation of APCs in 2005.
* Integrating collected data with data from the 6...

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