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File #: [21-0521]    Version: 1 Name:
Type: Consent Status: Passed
File created: 4/14/2021 In control: Town Council
On agenda: 6/9/2021 Final action: 6/9/2021
Title: Award a Bid for Street Patching, Milling, Resurfacing, and Re-Striping on Town-Maintained Streets.
Attachments: 1. List of Streets Scheduled for Resurfacing, 2. Transportation and Connectivity Advisory Board Recommendation, 3. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH BARNHILL CONTRACTING COMPANY IN AN AMOUNT OF $1,322,284.30 FOR STREET RESURFACING (2021-06-09/R-3)
Related files: [21-0479]

Award a Bid for Street Patching, Milling, Resurfacing, and Re-Striping on Town-Maintained Streets.

Lance Norris, Director
Public Works
Mike Wright, Streets & Construction Superintendent

Overview: The purpose of this item is to recommend that the Council award a bid to Barnhill Contracting Company for street patching, milling, resurfacing, and re-striping Town-maintained streets using two-thirds bond funds.

That the Council:
* adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Barnhill Contracting Company, in an amount of $1,322,284.30; and
* authorize the Town Manager to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)

Key Issues:
* A third-party contractor conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey along with the use of the street for multiple modes of travel. Attached is a list of streets scheduled for resurfacing.
* The streets scheduled for resurfacing rated "Poor" to "Very Poor" with an average of "Very Poor" in the Town's most recent Pavement Condition Survey.
* As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff including the Bicycle and Pedestrian Champion's Team, and external entities including local utility companies.
* In September 2020, the Transportation and Connectivity Advisory Board (TCAB) received a tentative street resurfacing plan based on the annual operating budget allocation, and the TCAB recommended that...

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