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File #: [19-0477]    Version: 1 Name:
Type: Consent Status: Passed
File created: 5/1/2019 In control: Town Council
On agenda: 5/22/2019 Final action: 5/22/2019
Title: Award a Bid and Authorize the Town Manager to Sign a Supplemental Agreement with NCDOT and Execute a Contract for the Construction of Variable Message Sign Project.
Attachments: 1. Resolution-NCDOT Supplemental Agreement, 2. Ordinance-NCDOT Supplemental Agreement, 3. Resolution-Award of Contract, 4. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SUPPLEMENTAL MUNICIPAL AGREEMENT BETWEEN THE TOWN OF CHAPEL HILL AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR ADDITIONAL DESIGN AND CONSTRUCTION OF THE VARIABLE MESSAGE SIGN PROJECT AND , 5. AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2019-05-22/O-1), 6. A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH TRAFFIC CONTROL DEVICES, INC. IN AN AMOUNT OF $1,119,400 FOR THE CONSTRUCTION OF THE VARIABLE MESSAGE SIGN PROJECT (2019-05-22/R-4)

title
Award a Bid and Authorize the Town Manager to Sign a Supplemental Agreement with NCDOT and Execute a Contract for the Construction of Variable Message Sign Project.
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Staff:
Department:
Lance Norris, Director
Public Works
Kumar Neppalli, Traffic Engineering Manager
Public Works

Overview: The purpose of this item is to recommend that the Council award a bid to Traffic Control Devices, Inc. for construction of the variable message sign project. The project consists of construction of 10 variable message signs in Chapel Hill. The project will be funded by contributions from the Federal Government, UNC-Chapel Hill, and the Town of Chapel Hill.


Recommendations:
That the Council:
? Adopt the attached Resolution A authorizing the Town Manager to enter into the Supplemental Municipal Agreement with NC Department of Transportation for additional construction funds.
? Enact the attached project ordinance to amend the budget to recognize the additional federal funds for project construction.
? Adopt the attached Resolution B awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Traffic Control Devices, Inc. in an amount of $1,119,400.

Key Issues
* The Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) allocates funding to the Town of Chapel Hill through the Surface Transportation Block Grant Direct Allocation (STBGDA) program for several projects. In order to utilize the STBGDA funding the Town of Chapel Hill and the North Carolina Department of Transportation (NCDOT) must complete a municipal agreement.
* In June 2014, the Council authorized the Town Manager to enter into a Municipal Agreement with NCDOT to design a variable message sign system to install permanent mounted electronic traffic signs to display changeable messages at designated locations throughout Town.
* In September 2014, the Town appropriated $93,750 for the design. The funds were a combination of f...

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