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Adopt the 2019 Municipal Retention and Disposition Schedule.
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Staff:
Department:
Sabrina M. Oliver, Director
Communications and Public Affairs
Matthew DeBellis, Records Manager
Overview: The State of North Carolina Department of Natural and Cultural Resources has issued an updated Municipal Retention and Disposition Schedule. Adopting this schedule will allow the Town to lawfully dispose of certain records at the end of those records' retention periods, so long as those records are not needed for audit or legal purposes or in support of Town business.
Recommendation(s):
That the Council adopt the resolution adopting the 2019 Municipal Retention and Disposition Schedule.
Key Issues:
* The NC Department of Natural and Cultural Resources requires that all municipalities adopt their Retention Schedule in order to legally dispose of records after their use in Town business has expired.
* Under a new model, the NC Department of Natural and Cultural Resources will now update the retention schedule for general records on an annual basis. This allows local records retention periods to be consistent with State records retention periods where applicable. The Council will adopt the new schedule annually.
* This Resolution is consistent with Council adoptions of previous retention and disposition schedules.
Fiscal Impact/Resources: There is no fiscal impact associated with this resolution.
Council Goals:
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Create a Place for Everyone
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Develop Good Places,
New Spaces
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Support
Community Prosperity
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Nurture Our Community
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Facilitate Getting Around
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Grow Town
and Gown Collaboration
Attachments:
* Resolution
* 2019 Municipal Retention and Disposition Schedule
A RESOLUTION ADOPTING THE 2019 MUNICIPAL RETENTION AND DISPOSITION SCHEDULE (2019-04-24/R-5)
WHEREAS, North Carolina General Statute ? 132-1 defines public records as documents, maps, photographs, recordings, and other items in various media that are made or received in connectio...
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