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Approve Miscellaneous Budget Ordinance Amendments to Adjust Various Fund Budgets for FY 2017-18.
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Staff: |
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Kenneth C. Pennoyer, Director |
Business Management |
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Amy Oland, Assistant Director |
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Overview: After the Council approves the annual budget, changes occur that require the Town to amend the original budget.
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Recommendation(s): |
That the Council:
• Enact the attached budget ordinance amendment to adjust the General Fund, Grants Fund, Vehicle Replacement Fund, Transit Fund, and Transit Capital Reserve Fund; and
• Enact the attached project ordinance amendments to adjust the Affordable Housing Fund, Transit Capital Grants Fund, 2015 Streets and Sidewalks Bond Fund and Capital Projects Ordinance Fund; and
• Adopt the attached resolutions to accept the Summer Youth Employment Grant, 2017 BVP Grant, ABC Grant, and the FY 2017 CMAQ Bus Grant.
Key Issues:
• General Fund
Summer Youth Employment Grant - The Town of Carrboro has awarded the Town of Chapel Hill $10,000 to be used for salaries to continue the Summer Youth Employment Program for low-income youth between the ages of 14 and 18 years old who meet the income requirements and live in the Chapel Hill/Carrboro area. Adoption of the attached resolution would authorize acceptance of the Summer Youth Employment Award, and enactment of the attached budget ordinance amendment would establish the grant budget of $10,000.
Visitors Bureau - The performance agreement between the Town of Chapel Hill and the Chapel Hill/Orange County Visitors Bureau states that the Town will pay the Visitors Bureau 50% of any occupancy tax revenues received greater than $1,000,000. In FY 2017, the Town received $1,187,510 in occupancy tax receipts. The amount above the $1,000,000 is $187,510. Thus, the total additional funding due to the Visitors Bureau is $93,755. Enactment of the attached budget ordinance amendment would reflect the additional payment of $93,755 to be made to the Visitors Bureau from appropriated fund balance.
Electric Vehicle Charging Stations - The Town is eligible to receive up to $10,000 from Duke Energy to install two electric vehicle-charging stations for public use. Town staff is actively exploring options for siting these stations at existing Town facilities. Installation must be completed no later than March 31, 2018 and per an agreement with Duke Energy, must be in operation for no less than three years. The installation of these stations would expand the number of public charging stations, which are currently located in the public parking level at 140 West (Town), the Orange County Skills Center (County) and the Robert and Pearl Seymour Senior Center (County). The project supports clean transportation and helps lower community greenhouse gas emissions from automobiles. Enactment of the attached budget ordinance amendment would recognize and appropriate $10,000 from Duke Energy to install two electric vehicle-charging stations for public use.
Bike/Pedestrian Counters - In April 2017, the Planning Department received $15,800 from the Technology Pool to cover the equipment installation cost for three bike/pedestrian counters. This equipment allows staff to monitor changes in bicycle and pedestrian activity throughout various part of the Town. The project was delayed and the funds did not carry over into the FY 2018 budget. The attached budget ordinance amendment would appropriate the $15,800 from the General Fund fund balance for the purchase of the bike/pedestrian counters.
• Grants Fund
2017 Ballistic Vest Partnership - The Police Department partners with the Bureau of Justice Assistance (BJA) through their Ballistic Vest Partnership (BVP) program to share the cost of ballistic vest purchases for sworn officers. This is a 39.3 percent matching program (reduced from 50%) where BJA will match 39.3 percent of every dollar the police department spends on an approved vest. The award must be used for National Institute of Justice (NIJ) compliant armored vests. Adoption of the attached resolution would authorize acceptance of the FY 2017 Ballistic Vest Partnership Grant, and enactment of the attached budget ordinance amendment would establish the grant budget of $22,687.
ABC Grant - The Orange County ABC Board has awarded the Town of Chapel Hill $29,040 to continue support for the Police Department’s alcohol law enforcement efforts. These funds will be used for overtime salaries, equipment and supplies for alcohol law enforcement operations. There are no matching requirements for this grant. Adoption of the attached resolution would authorize acceptance of the ABC Grant, and enactment of the attached budget ordinance amendment would establish the grant budget of $29,040.
• Vehicle Replacement Fund
The FY 2017 list of approved fleet replacement vehicles included a 2017 Crane Carrier 25 cubic yard rear loading refuse truck for the Solid Waste division of Public Works. The ordering of the vehicle occurred late in the fiscal year and the Town did not take possession of the vehicle until FY 2018. Enactment of the attached budget ordinance amendment would appropriate the $225,000 from the Vehicle Replacement Fund fund balance for the purchase of the rear-loading refuse truck.
• Transit Fund & Transit Capital Reserve Fund
The FY 2018 Transit Fund budget included a $967,000 transfer to the Transit Capital Reserve Fund for future capital purchases. The funds should have been budgeted to make the first principal and interest payments on the FY 2017 installment financing contract that closed in February 2017 for the purchase of 14 buses for $716,310. Enactment of the attached budget ordinance amendment would reduce the transfer between the Transit Fund and the Transit Capital Reserve Fund by $716,310 and would appropriate the debt payments in the Transit Fund.
• Affordable Housing Fund
The Town received $490,000 for payments in lieu of providing affordable housing approved by the Council for three developments: The Courtyards at Homestead ($340,000), the Chapel Hill Retirement Residence ($100,000) and Carolina Square (formerly 123 West Franklin, $50,000). As directed by Council and stipulated in the special use permits for these projects, funds are directed to the Town’s Affordable Housing Fund. This fund was established to provide local funding support for affordable housing projects. The Council established eligible activities for the use of these funds.
Enactment of the attached project ordinance amendment would recognize and appropriate the payments-in-lieu of $490,000 received for the following recommended affordable housing activities:
o $65,000 for renovation of units recently acquired from CASA and to pay off an existing mortgage (acquisition approved by the Council in November 2017)
o $385,000 for the Opportunity Fund for projects to be determined by Council (endorsed by Council in June 2017)
o $40,000 for a general category of grants and deferred loans to non-profit organizations for project not yet identified. This allows the Town some flexibility to respond to requests from our affordable housing partners.
• Transit Capital Grants Fund
FY 2017 CMAQ Bus Grant - In January 2017, the Federal Transit Administration awarded the Town $1,120,000 as the FY 2017 CMAQ (Congestion Mitigation and Air Quality) Bus grant for the purchase of three clean diesel buses. The local match of $280,000 will be provided by the Transit Fund’s fund balance. The Town will purchase these buses using the Town’s existing contract with Gillig, LLC. Adoption of the attached resolution and enactment of the attached project ordinance amendment would establish the grant budget of $1,400,000 to purchase three clean diesel buses.
• 2015 Streets & Sidewalks Bond Fund
In August 2017, a $107,237 payment in lieu from the Chapel Hill Retirement Residence was received for bike and pedestrian improvements along their frontage. The payment will be used for design and right-of-way acquisition. Enactment of the attached project ordinance amendment would recognize and appropriate the $107,237 payment in lieu.
• Capital Projects Ordinance Fund
In December 2017, the Town received $1,265,261 from the North Carolina Department of Transportation (NCDOT) as the first reimbursement for work completed on Phase I of Ephesus-Fordham Road Improvement Project. These funds will be used to complete Phase I construction ($600,000) and towards Phase II project costs ($665,261). The Town anticipates that the majority of the additional $600,000 required to complete Phase I will be reimbursed by the NCDOT. Once reimbursed, these funds will be available for Phase II of the project. Enactment of the attached project ordinance amendment would recognize and appropriate the $1,265,261 for the Ephesus Fordham project.
Where is this item in its process?
Council Goals:
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Create a Place for Everyone |
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Develop Good Places, New Spaces |
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Support Community Prosperity |
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Nurture Our Community |
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Facilitate Getting Around |
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Grow Town and Gown Collaboration |
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Attachments: |
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• Budget Ordinance |
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• Project Ordinance - Affordable Housing Fund |
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• Project Ordinance - Transit Capital Grants Fund |
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• Project Ordinance - 2015 Streets & Sidewalks Bond Fund |
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• Project Ordinance - Capital Projects Ordinance Fund |
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• Resolution for Summer Youth Employment Grant |
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• Resolution for 2017 BVP Grant |
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• Resolution for ABC Grant |
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• Resolution for FY 2017 CMAQ Bus Grant |
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2017” (2018-02-28/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2017” as duly adopted on June 12, 2017, be and the same is hereby amended as follows:
This the 28th day of February, 2018.
AN ORDINANCE TO AMEND THE AFFORDABLE HOUSING FUND PROJECT ORDINANCE (2018-02-28/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the Affordable Housing Fund ordinance to provide funds to support affordable homeownership opportunities is hereby amended as follows:
“SECTION I
The Affordable Housing Fund ordinance as authorized by the Town Council provides funds to purchase properties to create permanently affordable homeownership opportunities.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town are hereby amended as follows:
SECTION IV
Amounts appropriated to create permanently affordable homeownership opportunities are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 28th day of February, 2018.
AN ORDINANCE TO AMEND A TRANSIT CAPITAL PROJECT ORDINANCE (2018-02-28/O-3)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the transit capital projects ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
Transit capital projects as authorized by the Town Council are capital projects funded from Federal Transit Administration (FTA) grants and grants from the State of North Carolina.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these transit capital projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are as follows:
SECTION IV
Amounts appropriated for capital projects are as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Funds may be advanced from General funds for the purpose of making payments as due. Reimbursement requests should be made to FTA in an orderly and timely manner.
SECTION VII
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 28th day of February, 2018.
AN ORDINANCE TO AMEND THE 2015 STREETS AND SIDEWALKS BOND FUND FOR CAPITAL IMPROVEMENT PROJECTS (2018-02-28/O-4)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the following capital project is hereby amended for Streets and Sidewalk Improvements funded from the 2015 bonds approved by voters in November 2015:
“SECTION I
The capital projects as authorized by bond referenda in November 2015, and as determined by the Town Council, includes streets and sidewalks capital improvements extending beyond one year.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are as follows:
SECTION IV
Amounts appropriated for capital projects are as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 28th day of February, 2018.
AN ORDINANCE TO AMEND THE CAPITAL PROJECTS ORDINANCE (2018-02-28/O-5)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the capital projects ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
The capital projects as authorized by the Town Council include various capital projects funded from grants, the Capital Improvements Program funds, and other sources of revenue for a variety of projects extending beyond one year.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with the implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 28th day of February, 2018.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE OUTSIDE AGENCY FUNDING FY 2017-2018 (2018-02-28/R-2)
WHEREAS, the Board of Aldermen of the Town of Carrboro has made funds available for the salaries to implement a Summer Youth Employment Program for low-income youth in Carrboro; and
WHEREAS, the Board of Alderman of the Town of Carrboro has granted funds in the amount of $10,000; and
WHEREAS, the funds would be used for salaries to implement a Summer Youth Employment Program for youth between the ages of 14 and 18 years old who meet the income requirements and live in the Chapel Hill/Carrboro area.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to accept the Outside Agency FY 2017-2018 funds and to make all necessary assurances.
This is the 28th day of February, 2018.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE 2017 BALLISTIC VEST PARTNERSHIP GRANT (2018-02-28/R-3)
WHEREAS, the Bureau of Justice Assistance has made funds available to share in the cost of the Chapel Hill Police Department’s ballistic vest purchases for sworn officers; and
WHEREAS, the Bureau of Justice Assistance has granted funds in the amount of $8,916; and
WHEREAS, the funds would be used to supplement the Chapel Hill Police Department’s budget for the purchase of Ballistic Vests.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager to accept the 2017 Ballistic Vest Partnership Grant funds and to make all necessary assurances.
This the 28th day of February, 2018.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE ORANGE COUNTY ALCOHOLIC BEVERAGE CONTROL BOARD FUNDS (2018-02-28/R-4)
WHEREAS, the Orange County Alcoholic Beverage Control (ABC) Board Funds through the ABC Board has made funds available for Alcohol Law Enforcement for the Town of Chapel Hill; and
WHEREAS, the ABC Board has awarded funds in the total for the amount of $29,040; and
WHEREAS, the funds would be used for overtime salaries and special use funds for alcohol operations, equipment and supplies relating to those operations, and fuel and maintenance for the Town’s designated vehicle used during those operations.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manger to accept the ABC Board Funds and to make all necessary assurances.
This the 28th day of February, 2018.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (2018-02-28/R-5)
WHEREAS, the Federal Transit Administration has made funds available for the Chapel Hill Transit Department; and
WHEREAS, the Federal Transit Administration has awarded funds in the total amount of $1,120,000; and
WHEREAS, the funds would be used for the purchase of three clean diesel buses.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to accept the Federal Transit Administration Funds and to make all necessary assurances.
This the 28th day of February, 2018.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By enacting the ordinances, the Council adjusts the General Fund, Grants Fund, Vehicle Replacement Fund, Transit Fund, Transit Capital Reserve Fund, Affordable Housing Fund, Transit Capital Grants Fund, 2015 Streets and Sidewalks Bond Fund, and Capital Projects Ordinance Fund; by adopting the resolutions, the Council accepts the Summer Youth Employment Grant, 2017 BVP Grant, ABC Grant, and the FY 2017 CMAQ Bus Grant to account for changes to the approved annual budget.