AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE*
title
Updated Council Procedures Manual Adoption
presenter
RESPONSIBLE STAFF, TITLE, DEPARTMENT*
Ted Voorhees, Town Manager, Town Manager’s Office
James Baker, Town Attorney, Town Attorney’s Office
Brittney Hunt, Town Clerk, Town Clerk’s Office
STAFF RECOMMENDATION*
Staff recommends that Council adopt the updated Council Procedures Manual. The proposed manual incorporates feedback received during the October 14, 2026 Council Work Session and provides a streamlined, governance-focused framework for conducting Council meetings.
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ACTION/DECISION POINTS*
Council is asked to consider adoption of the updated Council Procedures Manual.
LEGISLATIVE CONTEXT*
The Council Procedures Manual is the governing document for how the Council conducts its meetings. The current manual contains outdated, duplicative, and non-procedural content. Updating the manual ensures meeting procedures are clear, current, aligned with State law, and reflective of current Council practices.
BACKGROUND AND CONTEXT*
The Council Procedures Manual has been a topic of discussion for several years as Council members and staff have sought to modernize and streamline a document that had evolved into both a procedural guide and a repository for numerous policies, administrative practices, and reference materials.
On September 2 and September 22, 2026, Mayor Anderson, Mayor Pro Tem Berry, Council Member Sharp, Council Member Nollert, Manager Voorhees, Attorney Baker, and Town Clerk Hunt met to review the current manual and identify areas requiring revision. Key discussion topics included:
Removing outdated and non-procedural content;
Clarifying rules for Work Sessions, agenda preparation, consent agenda procedures, and public comment;
Ensuring the Procedures Manual functions as a rules-of-procedure document focused on Council meeting governance; and
Relocating orientation, operational, and policy-related content to more appropriate resources such as the...
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