title
Extend Advisory Board Member Terms Ending in June 2020 and Defer Spring Appointments to the Fall.
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Staff:
Department:
Sabrina Oliver, Town Clerk/Director
Communications and Public Affairs
Amy Harvey, Deputy Town Clerk
Overview: On March 13, 2020, the Town of Chapel Hill proclaimed a State of Emergency in response to COVID-19 and later joined Orange County's Stay at Home Declaration through June 30. This interrupts the multi-month process for appointing members to advisory boards which normally occurs between February and June.
Recommendation(s):
That the Council extend the advisory board member terms ending in June 2020 and defer spring appointments to the fall.
Key Issues:
* Extend the terms for existing advisory board members from June 30, 2020 to November 30, 2020 to prevent a one-third board reduction in July
* Move the appointment process to the fall.
* Clarify that when a member is reappointed in the fall, the period between June 30 and November 30 is included as a part of their next full term
* Clarify that mid-term vacancies can continue to be filled as the Council and advisory boards adapt to electronic meetings
Where is this item in its process?
Attachments:
* Resolution
* April 22 Council Questions with Staff Response
A RESOLUTION TO EXTEND ADVISORY BOARD MEMBER TERMS ENDING IN JUNE 2020 AND DEFER SPRING APPOINTMENTS TO THE FALL (2020-05-20/R-5)
WHEREAS, the Advisory Board Membership Policy describes a multi-month process for making yearly appointments in the spring for terms ending on June 30 of the given year; and
WHEREAS, on March 13, 2020, the Town of Chapel Hill proclaimed a State of Emergency in response to COVID-19; and
WHEREAS, on March 26, 2020, the NC Department of Justice provided an advisory opinion stating that "electronic meetings are allowed under N.C.G.S. ?143.318.13, and the requirements of notice, access and minutes can be met through electronic means. Due to the unprecedented circumstances w...
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