AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE*
title
Annual Re-Appropriate Funds for Prior Year Encumbrances and Other Commitments Budget Ordinance Amendment
presenter
RESPONSIBLE STAFF, TITLE, DEPARTMENT*
Amy Oland, Director, Business Management Department
STAFF RECOMMENDATION*
That the Council enact the budget ordinance amendment to adjust for encumbrances and other commitments from FY 2026 to FY 2027.
body
ACTION/DECISION POINTS*
To have the budgetary authority to spend this money, Council needs to enact the budget ordinance amendment.
LEGISLATIVE CONTEXT*
Each year, as the new fiscal year budget gets underway, we ask the Council to re-appropriate funds for activities that cross over July 1st. These activities were anticipated and planned for in our budget preparation and are for routine activities and longer-term projects.
BACKGROUND AND CONTEXT*
Encumbrances
Encumbrances are obligations the Town committed to before June 30, 2026, through a contract or a purchase order. Since the materials or services weren’t delivered before June 30th, we need to re-appropriate those funds in the 2026-2027 budget. Staff recommends carrying forward a total of $10,674,293 across all funds from last year to the 2026-2027 budget.
Other Commitments
In addition to outstanding contracts and purchase orders, there are items that were planned for in our budget preparation but not completed before June 30, 2026. These projects include: street resurfacing $482,318, fire capital and uniforms $235,880, reimagining community safety $43,420, downtown projects $353,034, climate action plan $673,073, North South bus rapid transit project $10,539,810, bus system improvements $1,256,323, stormwater system improvement projects $2,842,655, stormwater bond projects $2,801,830, and Tropical Storm Chantal damage repairs $491,398. Other carryforward items include workforce development training, Council-approved planning initiatives, police federal and state drug seizure funds, facility and vehi...
Click here for full text