AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE*
title
Award a Bid and Authorize the Town Manager to Execute a Contract for the Reconstruction of the Six Tennis Courts at Cedar Falls Park.
presenter
RESPONSIBLE STAFF, TITLE, DEPARTMENT
Marcia Purvis, Principal Planner, Parks and Recreation Department
STAFF RECOMMENDATION
* Staff recommends that Council adopt a resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, H.M. Kern Corporation, for $1,342,800.
* Staff recommends that Council also authorize the Town Manager to approve change orders as necessary, provided the contract cost remains within the budgeted amount.
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ACTION/DECISION POINTS *
* Council must adopt the attached resolution to award a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder.
* Council must authorize the Town Manager to approve change orders as necessary, within the budgeted amount.
LEGISLATIVE CONTEXT*
State Statue 143-129 sets the procedure for letting public contracts.
BACKGROUND AND CONTEXT*
* Project request August 2017
* The Parks, Greenways, and Recreation Commission request construction funding as part of their "2020 Five Year Budget Priorities."
* Partial Funding allocated 2/3 Bond money June 2021
* Commenced planning, design, and public engagement November 2021 - January 2022
* Staff presentation to the Parks, Greenways, and Recreation Commission, Town Manager, and Council January 2022 - June 2022
* Partial funding allocated using 2024 Penny for Parks funding to cover construction cost increase.
* Project advertised for construction bids on April 30, 2024, held two mandatory pre-bid conferences on May 13, 2024, and June 18, 2024.
* The Town received three bids on July 18, 2024, and staff qualified H.M. Kern Corporation as the lowest responsive bidder.
* Staff anticipates that the contract will begin work in October 2024 and that construction...
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