AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE
title[AH1]
Award Bid to Sunrock Industries LLC for Street Patching, Milling, Resurfacing, and Re-Striping on Town-Maintained Streets.
presenter[AH2]
RESPONSIBLE STAFF, TITLE, DEPARTMENT
Lance Norris, Director, Public Works Department
Michael Wright, Streets and Construction Superintendent, Public Works Department
STAFF RECOMMENDATION *
Adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder and to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)
body
ACTION/DECISISON POINTS*
Council must adopt or reject the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with Sunrock Industries LLC for $1,565,434.10.
Council must authorize or deny the Town Manager's approval of change orders as necessary, provided the contract cost remains within the budgeted amount.
LEGISLATIVE CONTEXT*
N.C. General State Statue 143-129 https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143- sets the procedure for letting public contracts.
BACKGROUND AND CONTEXT*
* A third-party Engineering Firm conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey and the use of the street for multiple modes of travel.
* The streets scheduled for resurfacing had an average rating of "Poor".
* As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff, including the Bicycle and Pedestrian Champion's Team, and external entities, inclu...
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