AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE*
title
Enact the Annual Budget Ordinance Amendment to Re-Appropriate Funds for Prior Year Encumbrances and Other Commitments
presenter
RESPONSIBLE STAFF, TITLE, DEPARTMENT*
Amy Oland, Director, Business Management Department
STAFF RECOMMENDATION*
That the Council enact the budget ordinance amendment to adjust for encumbrances and other commitments from FY 2025 to FY 2026.
body
ACTION/DECISION POINTS*
To have the budgetary authority to spend this money, Council needs to enact the budget ordinance amendment.
LEGISLATIVE CONTEXT*
Each year, as the new fiscal year budget gets underway, we ask the Council to re-appropriate funds for activities that cross over July 1st. These activities were anticipated and planned for in our budget preparation and are for routine activities and longer-term projects.
BACKGROUND AND CONTEXT*
Encumbrances
* Encumbrances are obligations the Town committed to before June 30, 2025, through a contract or a purchase order. Since the materials or services weren't delivered before June 30th, we need to re-appropriate those funds in the 2025-2026 budget. Staff recommends carrying forward a total of $7,166,765 across all funds from last year to the 2025-2026 budget.
Other Commitments
* In addition to outstanding contracts and purchase orders, there are items that were planned for in our budget preparation but not completed before June 30, 2025. These projects include: street resurfacing $818,515, fire capital $138,318 reimagining community safety $43,420, affordable housing projects $1,777,412, climate action plan $513,383, Transit ARPA funding held in reserve until projects are identified $4,605,835, North South bus rail transit project $9,268,804, bus system improvements $878,857, stormwater system improvement projects $1,843,575 and stormwater bond projects $3,208,618. Other carryforward items include workforce development training, Council-approved planning initiatives, police federal and state ...
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