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Enact the Annual Budget Ordinance Amendment to Re-appropriate Funds for Prior Year Encumbrances and Other Commitments.
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Staff:
Department:
Amy Oland, Director
Business Management
Overview: Enacting the attached budget ordinance amendment appropriates funds for prior year encumbrances, previously approved grants, and capital improvement projects in various funds for the 2022-23 fiscal year.
Recommendation(s):
That the Council enact the budget ordinance amendment to adjust for encumbrances and other commitments from FY 2022 to FY 2023.
Key Issues:
Each year, as the new fiscal year budget gets underway, we ask the Council to re-appropriate funds for activities that cross over July 1st. These activities were anticipated and planned for in our budget preparation and are for routine activities and longer-term projects.
* Encumbrances
Encumbrances are obligations the Town committed to before June 30, 2022 through a contract or a purchase order. Since the materials or services weren't delivered before June 30th, we need to re-appropriate those funds in the 2022-2023 budget. Staff recommends carrying forward a total of $6,706,074 across all funds from last year to the 2022-2023 budget.
* Other Commitments
In addition to outstanding contracts and purchase orders, there are items that were planned for in our budget preparation but not completed before June 30, 2022. These projects include: Land Use Management Ordinance (LUMO) update $152,983, training initiatives $263,029, reimagining community safety $93,842, affordable housing $299,400, the penny for housing initiative $942,196, climate action plan $465,295, vehicle replacements $214,551, Transit ARPA funding held in reserve until projects are identified $5,844,446, and stormwater projects $580,228. Other carryforward items include workforce development training, Council-approved planning initiatives, police federal and state drug seizure funds, traffic studies, facility and vehicle maintenance, t...
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