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Award a Bid and Authorize the Town Manager to Execute a Contract for the Resurfacing and Construction of the Three Tennis Courts at Hargraves Park.
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Staff: |
Department: |
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Atuya Cornwell, Director |
Parks and Recreation |
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Marcia Purvis, Principal Planner |
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Overview: The purpose of this item is to recommend that the Council authorize the Town Manager to award a bid to Salisbury and Moore Construction, Inc. for the resurfacing and construction of the Hargraves Park Tennis Courts.
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Recommendation(s): |
That the Council:
• Adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Salisbury and Moore Construction, Inc. in an amount of $509,923.
• Authorize the Town Manager to approve change orders as necessary provided that the contract cost remains within the budgeted amount.
Key Issues:
• The Town initiated planning, public engagement and design for the project in September 2021, advertised the project for bid on January 31, 2023, and held two mandatory pre-bid conferences on February 8, 2023, and March 8. 2023. The Town received three bids on March 23, 2023, and staff qualified Salisbury and Moore Construction, Inc. as the lowest responsive bidder.
• Staff anticipates that the contract will begin work in June of this year and construction is anticipated to last 4-6 months.
• Town staff, the project landscape architecture and engineering firm, and the department’s Marketing and Resource Development Administrator will provide information on the project progress on the project webpage and through the TOWNnews and Social Media sites.
Fiscal Impact/Resources: Project funding is available from 2/3 bonds issued in 2021 and from the Recreation Area Payment-in-Lieu (PIL) Development fees.
Where is this item in its process?
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Attachments: |
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• Resolution |
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH SALISBURY AND MOORE CONSTRUCTION, INC. IN AN AMOUNT OF $509,923 FOR CONSTRUCTION RESURFACING OF THE HARGRAVES PARK TENNIS COURTS (2023-05-24/R-3)
WHEREAS, the Town of Chapel Hill solicited formal bids for the Hargraves Park Tennis Courts Resurfacing Project on the Town website on January 21, 2023 in accordance with N.C. General Statute Sec. 143-129; and
WHEREAS, the Town of Chapel Hill held pre-bid conferences on February 8, 2023 and March 8, 2023; and
WHEREAS, three responsive bids were received and opened on March 23, 2023; and
WHEREAS, the responsive bids were evaluated and Salisbury and Moore Construction, Inc. was determined to be the lowest responsive, responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to execute a contract with the lowest responsive, responsible bidder, Salisbury and Moore Construction, Inc. in an amount of $509,923.
BE IT FURTHER RESOLVED that the Town Manager is authorized to approve change orders as necessary provided that the contract cost remains within the budgeted amount.
This the 24th day of May, 2023.end
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By adopting the resolution, the Council awards a bid and authorizes the Town Manager to execute a contract with Salisbury and Moore Construction, Inc. in an amount of $509,923. The resolution also authorizes the Town Manager to approve change orders as necessary provided that the contract cost remains within the budgeted amount.