Agenda Item Executive SummarY
Item title
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Award Bid to Daniels Inc. of Garner for Street Patching, Milling, Resurfacing, and Re-Striping on Town-Maintained Streets.
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RESPONSIBLE STAFF, TITLE, DEPARTMENT
Lance Norris, Director, Public Works Department
Michael Wright, Streets and Construction Superintendent, Public Works Department
STAFF RECOMMENDATION*
Adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder and to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)
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ACTION/DECISION POINTS*
Council must adopt or reject the attached resolution awarding a bid and authorizing the Town Manager to execute a contract. with Daniels Inc. of Garner, for $876,943.38.
Council must authorize or deny the Town Manager's approval of change orders as necessary, provided the contract cost remains within the budgeted amount.
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LEGISLATIVE CONTEXT*
N.C. General State Statue 143-129 <https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-129.html> sets the procedure for letting public contracts.
Background and CONTEXT*
• A third-party Engineering Firm conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey and the use of the street for multiple modes of travel.
• The streets scheduled for resurfacing had an average rating of “Poor”.
• As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff, including the Bicycle and Pedestrian Champion’s Team, and external entities, including local utility companies and UNC-Chapel Hill.
• The Town solicited formal bids for street resurfacing on the Town website and received four responsive bids. Daniels Inc. of Garner was determined to be the lowest responsive, responsible bidder.
• This bid included three alternatives:
o Alternate #1 - Manhole Cover/ Water Valve Box Adjustments were included at the request of the Orange Water and Sewer Authority (OWASA). OWASA will obtain their own contractor to conduct the adjustments at their cost. This item is not included in the contract amount.
o Alternate #2 - Trackless Tack (a fast-drying mix used to bond asphalt layers that minimizes vehicles tracking emulsified asphalt elsewhere) is not included in the contract amount and will be covered by Town funds.
o Alternate #3 - Thermo-Plastic Pavement Markings. This bid alternate is included in the contract amount and will be covered by Town funds.
• The Town’s Marketing and Communications Department will work with other Town staff to provide updates on resurfacing in coordination with other major construction projects in Town. Information on project progress will be available to the public on the Getting Around Chapel Hill webpage <https://www.townofchapelhill.org/residents/transportation/getting-around-chapel-hill>.
• Town staff will provide letters giving at least two weeks’ notice of construction to residences and businesses on the streets scheduled for resurfacing. No-Parking signs will be placed on the road at least 48 hours in advance of construction and will list the project start date.
Tradeoffs, alternatives, impacts
Deferred maintenance results in rising costs and decrease in community satisfaction.
Financial impact
The proposed resurfacing list includes funding from the remaining 2015 Street and Sidewalks Bond Referendum.
Attachments
Bid Award Resolution
FY25 Street Resurfacing List of Streets
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH DANIELS INC OF GARNER IN AN AMOUNT OF $876,943.38 FOR STREET RESURFACING (2025-04-09/R-3)
WHEREAS, the Town of Chapel Hill solicited formal bids for street resurfacing on the Town website on February 13, 2025, in accordance with G.S. 143-129; and
WHEREAS, four responsive bids were received and opened on February 27, 2025; and
WHEREAS, the responsive bids were evaluated, and Daniels Inc. of Garner was determined to be the lowest responsive, responsible bidder; and
WHEREAS, the bid permits an increase or decrease of up to 25% in the scope of work.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to execute a contract and any necessary change orders with the lowest responsive, responsible bidder, Daniels Inc of Garner, in an amount of $876,943.38.
BE IT FURTHER RESOLVED that the Town Manager is authorized to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to the Town and Daniels Inc of Garner.
This the 9th day of April 2025.
FY2025 Street Resurfacing List of Streets
|
Street |
From |
To |
|
Mason Farm Rd. |
Columbia St. (S) |
Fordham Blvd. |
|
Raleigh St. |
Franklin St. |
South Rd |
|
Arrowhead Rd. |
Christopher Rd. |
Greenwood Rd. |
|
Blackcherry Ln. |
Butternut Dr. |
Cul-de-sac |
|
Glendale Dr. |
Franklin St. |
Weaver Rd. |
|
Glenhill Ln. |
Glendale Dr. |
Glendale Dr. |
|
Glenwood Dr. |
Weaver Rd. |
Glendale Dr. |
|
Kendall Dr. |
Cleland Rd. |
Cul-de-sac |
|
North St. |
Martin Luther King Jr. Blvd. |
Dead end |
|
Weaver Rd. |
Glendale Dr. |
Glenwood Dr. |
|
Whitley Dr. |
Cleland Rd. |
Kendal Dr. |