AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE
title
Authorize the Town Manager to Negotiate and Execute a Sole Source Contract for Fire Department Annual Medical Physicals
presenter
RESPONSIBLE STAFF, TITLE, DEPARTMENT
Jay Mebane, Fire Chief, Fire Department
ACTION/DECISION POINTS, INCLUDING STAFF RECOMMENDATION*
Council must approve or deny authorizing the Town Manager to negotiate and execute a sole source contract for fire department annual physical evaluations.
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LEGISLATIVE CONTEXT
Sole source purchases must be approved by the governing board of a political subdivision of the State pursuant to N.C.G.S. 143-129(e) (6) <https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-129.pdf>
BACKGROUND AND CONTEXT
Chapel Hill Fire uses DLP Person Urgent Care LLC to complete annual physicals as recommended by the National Fire Protection Association. These physicals have strict requirements for the methods and equipment used. DLP Person Urgent Care is the only local vendor staff has found with the ability to complete these assessments.
TRADEOFFS, ALTERNATIVES, IMPACTS
If council chooses not to allow the town manager to pursue this contract the department could suspend the medical evaluation program. This suspension would result in the department falling out of alignment with industry recommendations.
FINANCIAL IMPACT
The fire department FY25 budget includes funding for this purpose and anticipates future budgets would include funding for FY26 and 27.
ATTACHMENTS
Resolution
Draft Contract
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE A SOLE SOURCE CONTRACT FOR FIRE DEPARTMENTS ANNUAL MEDICAL PHYSICAL EVALUATIONS (2024-09-25/R-3)
WHEREAS, Chapel Hill Fire uses DLP Person Urgent Care LLC to manage fire department medical evaluations; and
WHEREAS, the sole source provider for this database is DLP Person Urgent Care LLC.; and
WHEREAS, sole source purchases must be approved by the governing board of a political subdivision of the State pursuant to N.C.G.S. 143-129(e) (6) <https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-129.pdf>.1
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorize the Town Manager to negotiate and execute a sole source contract for annual medical evaluations.
This the 25th day of September, 2024.
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