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Approve the Miscellaneous Budget Ordinance Amendments to Adjust Various Fund Budgets for FY 2019-20.
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Staff: |
Department: |
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Amy Oland, Director |
Business Management |
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Matt Brinkley, Assistant Director |
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Overview: After the Council approves the annual budget, periodic changes require the Town to amend the original budget.
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Recommendation(s): |
That the Council:
• Enact the attached budget ordinance amendment to adjust the General Fund, Off-Street Parking Fund, Transit Fund, and the Transit Capital Reserve Fund; and
• Enact the attached project ordinance amendments to adjust the Capital Projects Ordinance Fund, 2015 Streets and Sidewalks Bond Fund, Affordable Housing Fund, and Transit Capital Grants Fund; and
• Adopt the attached resolutions to amend the Parking Fee Schedule, to enter into a supplemental municipal agreement for Old Durham-Chapel Hill Road Bike-Ped Improvements, and to accept funding from the NCDOT towards the Fordham Blvd Sidepath project.
Key Issues:
• General Fund
Fiber Line Repairs - The Town received a $28,139 reimbursement from Wieland for emergency repair work to reattach the Town’s IT data fiber and traffic signal fiber cables that were moved during construction at 1730 Fordham Blvd. Enactment of the attached budget ordinance amendment recognizes the $28,139 received as reimbursement and appropriates the $28,139 to pay for the repair services rendered.
Coal Ash Remediation - In the adopted FY2020 budget, we budgeted $246,000 for interim remedial actions at the police station property at 828 Martin Luther King Jr. Blvd. The project consultant refined the scope of work which resulted in a $69,000 decrease from the original cost projection of $315,000. Enactment of the attached budget ordinance amendment for the General Fund reduces the amount appropriated for this project in the General Fund and appropriates the $246,000 as a transfer to the Capital Projects Ordinance Fund where the Coal Ash project has an existing project budget.
Rogers Road Initiative - The Town of Chapel Hill and the Town of Carrboro established a Memorandum of Understanding (MOU) to share project costs (zoning standards, public involvement, ordinance drafting, and market study) for the Rogers Road zoning initiative. Enactment of the attached budget ordinance amendment for the General Fund would recognize the $15,391 (Carrboro’s share of the MOU) and replenish the Planning Department’s budget for the project expenditures incurred.
• Off-Street Parking Fund
The Town began leasing 106 Mallette Street on June 1, 2018 to provide more surface parking downtown. Currently the Town manages the parking lot for hourly parking. The lease also allows the Town to manage monthly leasing.
To begin charging for monthly leasing use of this lot, we are asking Council to amend the existing Police-Parking fee schedule. The proposed fee schedule includes a monthly lease fee of $95 for 106 Mallette Street.
• Transit Fund
FY 2020 Advanced Technology Grant - The North Carolina Department of Transportation awarded the Town $97,515 (90%) for the purchase of real-time vehicle locators for bus stops. These tablets will provide real-time information to customers about routes served and bus arrival times. The funds require a local match of $10,835 (10%), which will come from existing funding in the Transit Fund. Enactment of the attached budget ordinance amendment would recognize and appropriate the grant budget of $108,350 in the Transit Fund.
Go Triangle Buses - In August 2018, the Research Triangle Regional Public Transportation Authority Board of Trustees approved the use of $1,500,105 from the Orange County Share of the Triangle Transit Tax District revenues to reimburse the Town for the purchase of three buses. Enactment of the attached budget ordinance amendment would recognize and appropriate the $1,500,105 in the Transit Fund.
Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Grant - The North Carolina Department of Transportation awarded the Town $120,000 to fund the Town’s Senior Shuttle Program by providing reimbursement for operational costs. An additional $20,000 was awarded to fund a compliance review and design work to bring six existing bus stops into compliance with the Americans with Disabilities Act. These funds will require a local match of $140,000 (50%), which will come from existing funding in the Transit Fund. Additionally, the Adopted FY20 budget included $50,234 in revenue that did not carry an offsetting expense and is being adjusted as part of this ordinance. Enactment of the attached budget ordinance amendment would recognize and appropriate the grant budget of $280,000 and reduce the operating budget by $50,234 in the Transit Fund.
• Capital Projects Ordinance Fund
In May 2019, the Town received a $2,238 rebate from Duke Energy for replacing HVAC units at Northside Gym with a high-efficiency unit. Enactment of the attached project ordinance amendment would recognize the $2,238 rebate and allocate those funds back into the Northside Gym Roof project budget.
• 2015 Streets and Sidewalks Bond Fund
Old Durham Road Bike-Ped Project - In 2007, the Town signed a municipal agreement with the North Carolina Department of Transportation (NCDOT) and the City of Durham for the Old Durham-Chapel Hill Road bike-pedestrian improvements. The Town budgeted a $21,184 local match at the time. In 2018, the Town budgeted an additional match of $1.5 million from the 2015 Streets and Sidewalks Bond funds, as project costs were much higher than originally anticipated. The total amount currently budgeted for all phases of this project is $1,521,184 ($74,662 for design and $1,425,338 for construction).
The NCDOT recently sent the Town a supplemental agreement for 20% of the project construction cost, bringing the total local match to $1,843,687. Right-of-way, utility, and construction costs have increased significantly since the project started in 2007. The Town needs $322,504 to cover the difference between the existing project budget and the supplemental agreement. The additional match will come from the 2015 Streets and Sidewalks Bond funds that were set aside for the Ephesus Church Road sidewalk construction, since that project is under-funded and cannot be constructed until the next bond issuance (tentatively scheduled for spring 2022). Adoption of the attached resolution authorizes the Town Manager to enter into a supplemental municipal agreement between the Town of Chapel Hill and the North Carolina Department of Transportation for construction of the Old Durham-Chapel Hill Road Bike-Ped Improvements and enactment of the attached project ordinance amendment would move $322,504 from the Ephesus Church Road sidewalk project to the Old Durham-Chapel Hill Road project.
Estes Drive Bike-Ped Project - The Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (MPO) Board approved an amendment to the Transportation Improvement Program (TIP) in May 2019 allocating an additional $500,000 of federal STBG-DA funding to the Estes Drive Bike-Ped Project. Enactment of the attached project ordinance amendment would recognize the $500,000 and allocate the funds to the Estes Drive Bike-Ped Project.
Fordham Sidepath - The Town is pursuing multi-use paths along both sides of Fordham Boulevard. In the past two years, several sections of multi-use paths were built by private developers in the Blue Hill district. The Town wants to fill in gaps in the multi-use path system that are unlikely to be provided through new development. The proposed Fordham Sidepath project is about 3,500 linear feet of multi-use trail along Fordham Boulevard between Cleland Drive and Willow Drive. The project would replace about 1,800 linear feet of existing path between Cleland Drive and Ridgefield Road. The existing asphalt path is in very poor condition and does not meet modern standards for width. The new path would be 10 foot wide concrete. The proposal calls for extending the path an additional 1,700 linear feet to Willow Drive. The Town is exploring options for the extension. The project currently has a budget of $558,000. NCDOT provided $446,400 and the Town provided a $111,600 local match. We believe the existing budget is inadequate to complete the project. NCDOT has agreed to provide an additional $400,000 in funding which would require a $100,000 local match. Acceptance of these funds is time sensitive and a delay could result in losing the grant award. The new project budget will be $1,058,000. Adoption of the attached resolution would accept funding from the NCDOT and enactment of the attached project ordinance amendment would move $100,000 from the Ephesus Church Road sidewalk project to the Fordham Sidepath project for the additional local match.
• Affordable Housing Fund
The Town received a payment in lieu of providing affordable housing, approved by the Council, for the UNC at Chapel Hill development at 123 West Franklin Street ($50,000). As stipulated in the Special Use Permit approved for this project, funds are directed to the Town’s Affordable Housing Fund. The Council established eligible activities for the use of these funds.
Enactment of the attached project ordinance amendment would recognize the payment in lieu of $50,000 and would allocate the funds to a general category of grants and deferred loans for projects not yet identified, which allows some flexibility to respond to unanticipated affordable housing requests.
• Transit Capital Grants Fund
FTA Section 5339 Grant - The Federal Transit Administration (FTA) awarded the Town $1,382,000 for the purchase of two electric buses. This award represents 80% of the total cost. The Town was also awarded a state match of $172,750, which represents 10% of the total cost. The local match for this grant is $185,250, which will be funded through the Transit Capital Reserve Fund. Enactment of the attached project ordinance amendment establishes the grant budget of $1,740,000 and transfers $185,250 from the Transit Capital Reserve Fund for the local match.
FTA STP-DA Grant - In August 2018, Chapel Hill Transit was awarded a Federal Transit Administration (FTA) grant for $917,888 (Federal share at $697,099 (75%)). The grant is for the purchase of two clean diesel buses. Originally, the local share of $220,789 (25%) was budgeted to come from the Transit Capital Reserve Fund for the local match. In May 2019, the Town received an FY20 Urban Match grant from NCDOT in the amount of $91,570, which will reduce the local match. Enactment of the attached project ordinance amendment recognizes the state grant match of $91,570 and reduces the local match by $91,570.
FTA Section 5339 Grant - In August 2018, Chapel Hill Transit was awarded a Federal Transit Administration (FTA) grant for $592,708 (Federal share at $474,166 (80%)). The grant is for the purchase of seven 20’ Light Transit Vehicles (LTV) for the Demand Response Fleet. Originally, the local share of $118,542 (20%) was budgeted to come from the Transit Capital Reserve Fund for the local match. In May 2019, the Town received an FY20 Urban Match grant from NCDOT in the amount of $45,500, which will reduce the local match. Enactment of the attached project ordinance amendment recognizes the state grant match of $45,500 and reduces the local match by $45,500.
Where is this item in its process?
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Attachments: |
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• Resolution - Parking Fee Schedule |
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• Resolution - NCDOT Supplemental Municipal Agreement Old Durham Road |
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• Resolution - NCDOT Supplemental Municipal Agreement Fordham Sidepath |
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• Budget Ordinance |
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• Project Ordinance - Capital Projects Ordinance Fund |
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• Project Ordinance - 2015 Streets and Sidewalks Bond Fund |
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• Project Ordinance - Affordable Housing Fund |
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• Project Ordinance - Transit Capital Grants Fund |
A RESOLUTION TO AMEND THE FEE SCHEDULE ADOPTED FOR FISCAL YEAR 2019-2020 (2019-09-25/R-3)
BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby adopts the following additions as amendment to the user fee policies and schedules as adopted on June 12, 2019, as follows:
Monthly Rental Rates:
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Parking Facility |
Location |
Monthly Rate |
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Mallette St Parking Lot |
106 Mallette Street |
$95 |
Hours of Operation:
Mallette Street Parking Lot - 106 Mallette Street - 8:00am - 8:00pm, Monday through Saturday.
This the 25th day of September, 2019.
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A SUPPLEMENTAL MUNICIPAL AGREEMENT BETWEEN THE TOWN OF CHAPEL HILL AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF THE OLD DURHAM-CHAPEL HILL ROAD BIKE-PED IMPROVEMENTS (2019-09-25/R-4)
WHEREAS, the Town of Chapel Hill and the North Carolina Department of Transportation (NCDOT) are constructing bicycle lanes and sidewalks along Old Durham Road from US 15-501 to Pope Road; and
WHEREAS, the Town and NCDOT signed a Municipal Agreement to initiate the project in 2007; and
WHEREAS, the Town has already reimbursed NCDOT for the local match of the design and engineering portion of the project, which totaled $74,662; and
WHEREAS, the Town is responsible for reimbursing NCDOT for 20% of the total construction cost, which is estimated to be $1,769,025.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to enter into a Supplemental Municipal Agreement between the Town of Chapel Hill and the North Carolina Department of Transportation for Construction of the Old Durham Road Bike-Ped Improvements.
This the 25th day of September, 2019.
A RESOLUTION ACCEPTING $400,000 FROM THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR RENOVATION AND EXPANSION OF THE FORDHAM BOULEVARD SIDEPATH (2019-09-25/R-5)
WHEREAS, the Town of Chapel Hill has a goal of extending its pedestrian and bicycle transportation system; and
WHEREAS, the existing Fordham Boulevard Sidepath is an important element in the Town’s existing and proposed system of off-road, multi-purpose trails; and
WHEREAS, a renovated and extended Sidepath would improve and further link portions of town with pedestrian and bicycle facilities that would promote healthy transportation options; and
WHEREAS, the North Carolina Department of Transportation has offered an additional $400,000 to be used toward the design and construction of the Fordham Boulevard Sidepath.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Manager or Mayor to execute a performance agreement with the North Carolina Department of Transportation and accepts the $400,000 in additional funds for the Fordham Boulevard Sidepath project.
This the 25th day of September, 2019.
AN ORDINANCE TO AMEND “THE ORDINANCE CONCERNING APPROPRIATIONS AND THE RAISING OF REVENUE FOR THE FISCAL YEAR BEGINNING JULY 1, 2019” (2019-09-25/O-1)
BE IT ORDAINED by the Council of the Town of Chapel Hill that the Budget Ordinance entitled “An Ordinance Concerning Appropriations and the Raising of Revenue for the Fiscal Year Beginning July 1, 2019” as duly adopted on June 12, 2019, be and the same is hereby amended as follows:
ARTICLE I
ARTICLE II
This the 25th day of September, 2019.
AN ORDINANCE TO AMEND THE CAPITAL PROJECT ORDINANCE FOR VARIOUS CAPITAL PROJECTS (2019-09-25/O-2)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the capital project ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
The capital projects as authorized by the Town Council include various capital projects funded from grants, the Capital Improvements Program funds, and other miscellaneous sources of revenues for a variety of projects extending beyond one year.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 25th day of September, 2019.
AN ORDINANCE TO AMEND THE 2015 STREETS AND SIDEWALKS BOND FUND FOR CAPITAL IMPROVEMENT PROJECTS (2019-09-25/O-3)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the following capital project is hereby amended for Streets and Sidewalk Improvements funded from 2015 General Obligation bonds approved by the voters in November 2015:
“SECTION I
The capital projects as authorized by bond referenda approved in November 2015, and as determined by the Town Council, includes streets and sidewalks capital improvements extending beyond one year.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Town Manager is hereby directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 25th day of September, 2019.
AN ORDINANCE TO AMEND THE AFFORDABLE HOUSING FUND ORDINANCE (2019-09-25/O-4)
BE IT ORDAINED by the Council of the Town of Chapel Hill that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the Affordable Housing Fund Ordinance to provide funds to support affordable homeownership opportunities is hereby amended as follows:
“SECTION I
The Affordable Housing Fund Ordinance as authorized by the Town Council provides funds to purchase properties to create permanently affordable homeownership opportunities.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town are hereby amended as follows:
SECTION IV
Amounts appropriated to create permanently affordable homeownership opportunities are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 25th day of September, 2019.
AN ORDINANCE TO AMEND A TRANSIT CAPITAL PROJECT ORDINANCE (2019-09-25/O-5)
BE IT ORDAINED by the Council of the Town of Chapel Hill that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, that the transit capital projects ordinance for various capital projects funded from a variety of sources is hereby amended to read as follows:
“SECTION I
Transit capital projects as authorized by the Town Council are capital projects funded from Federal Transit Administration (FTA) grants and grants from the State of North Carolina.
SECTION II
The Manager of the Town of Chapel Hill is hereby directed to proceed with implementation of these transit capital projects within terms of funds appropriated here.
SECTION III
Revenues anticipated to be available to the Town to complete the project are hereby amended as follows:
SECTION IV
Amounts appropriated for capital projects are hereby amended as follows:
SECTION V
The Manager is directed to report annually on the financial status of the project in an informational section to be included in the Annual Budget, and shall keep the council informed of any unusual occurrences.
SECTION VI
Funds may be advanced from General funds for the purpose of making payments as due. Reimbursement requests should be made to FTA in an orderly and timely manner.
SECTION VII
Copies of this amended projects ordinance shall be entered into the minutes of the Council and copies shall be filed within five days of adoption with the Manager, Business Management Director and Town Clerk.”
This the 25th day of September, 2019.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By enacting the budget ordinance amendment, the Council adjusts the General Fund, Off-Street Parking Fund, Transit Fund, and Transit Capital Reserve Fund. By enacting the project ordinance amendments, the Council adjusts the Capital Projects Ordinance Fund, 2015 Streets and Sidewalks Bond Fund, Affordable Housing Fund, and Transit Capital Grants Fund. By adopting the resolutions, the Council amends the Parking Fee Schedule, enters into a supplemental municipal agreement for Old Durham-Chapel Hill Road Bike-Ped Improvements, and accepts funding from the NCDOT towards the Fordham Blvd Sidepath project.