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Authorize the Town Manager to Negotiate and Execute a Construction Contract for the Homestead Aquatic Center HVAC Renovations Project.
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Staff: |
Department: |
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Lance Norris, Director |
Public Works |
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Mack Howell, Facilities Manager |
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Overview: The purpose of this item is to recommend that the Council award a bid to Comfort Systems USA, LLC, to complete HVAC renovations at the Homestead Aquatic Center. Council approval is required for awarding a construction contract over $500,000. The HVAC equipment at the Homestead Aquatic Center is at the end of its useful life and is scheduled for replacement. This project is highly complex given intricate detail and repairs needed. The life expectancy of a new HVAC unit is about 15 years.
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Recommendation(s): |
That the Council:
• adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder, Comfort Systems USA, LLC, in an amount of $1,118,591; and
• authorize the Town Manager to approve change orders as necessary if the contract cost remains within the budgeted amount.
Key Issues:
• Hired HEAPY, Inc. to complete the architectural design improvements.
• The project entails replacement of two pool dehumidification units, one packaged rooftop unit serving the locker room areas, and one packaged rooftop unit serving the lobby and administrative spaces.
• The refrigerant used in the existing equipment is no longer available and obsolete, and the new HVAC units are more energy-efficient and environmentally friendly.
• The Town advertised the project for bid on December 11, 2023, and held a mandatory pre-bid conference on December 19, 2023. The Town received two bids on February 15, 2024.
• The Town re-advertised the project for bid on February 20, 2024, and held a non-mandatory pre-bid conference on February 27, 2024. The Town received four bids on March 21, 2024.
• Staff qualified Comfort Systems USA, LLC, as the lowest responsive, responsible bidder.
• Staff anticipates that the contractor will begin the project in May 2024 with completion in mid-to late Summer 2025.
Fiscal Impact/Resources: The construction contract and other related project expenditures is anticipated to be ~$1.12 million. Funding has been appropriated from the American Rescue Plan Act (ARPA).
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Attachments: |
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• Resolution |
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH COMFORT SYSTEMS USA, LLC IN AN AMOUNT OF $1,118,591 FOR HOMESTEAD AQUATIC CENTER HVAC RENOVATIONS (2024-04-17/R-5)
WHEREAS, the Town of Chapel Hill solicited letters of interest for Construction Administration Services for the Homestead Aquatic Center HVAC Renovations on the Town's website on December 11, 2023 and January 31, 2024; and
WHEREAS, three bid(s) were received on January 31, 2024; and
WHEREAS, the responsive bid was evaluated and Comfort Systems USA, LLC was determined to be the lowest, responsive bidder.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to execute a contract with the lowest, responsive, and responsible bidder, Comfort Systems USA, LLC in an amount of $1,118,591.
BE IT FURTHER RESOLVED that the Town Manager is authorized to approve change orders as necessary if the contract cost remains within the amount budgeted of ~$1,118,591.
This the 17th day of April, 2024.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By adopting the resolution, the Council awards a bid, authorizes the Town Manager to execute a contract and approve change orders as necessary with Comfort Systems USA, LLC for the Homestead Aquatic Center HVAC Renovations.