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Authorize the Town Manager to Finalize Arrangements for Construction of the Elliott Road Extension Project.
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Staff: |
Department: |
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Lance Norris, Director |
Public Works |
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Bergen Watterson, Transportation Planning Manager |
Planning |
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Chris Roberts, Manager of Engineering & Infrastructure |
Public Works |
Overview: On February 12, 2020 <https://chapelhill.legistar.com/LegislationDetail.aspx?ID=4327810&GUID=26AA1466-65BA-40FE-AD07-A9C9D8418960&Options=&Search=> staff provided an update on the Elliott Road Extension design and plans for construction. The roadway plans are complete and the project was put out to bid on July 7, 2020. Staff received three bids on July 24, 2020, and Conti Enterprises, Inc. was the lowest responsive, responsible bidder.
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Recommendation(s): |
That the Council adopt a resolution declaring the Town’s intent to reimburse the Town for Elliott Road extension project expenditures and adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with Conti Enterprises, Inc. in an amount of $6,047,442.
Key Issues:
• The construction cost is now higher than the estimate when Council authorized staff to proceed with construction in 2018.
• The total cost to construct the road is estimated to be $6.88 million.
• Additional funding is needed to construct the road.
• Construction is expected to begin in fall 2020.
Fiscal Impact/Resources: The original funding plan allocated $5 million to the Elliott Road Extension (Phase II). Due to a combination of project cost increases and project budget decreases that were discussed at the February 12, 2020 Council work session, there is a funding gap of $3.88 million. The Town is expecting an additional $434K from the North Carolina Department of Transportation (NCDOT) but we do not know the timeline for receipt of funds. If we receive these funds, the funding gap would be $3.44 million.
Where is this item in its process?
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Attachments: |
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• Resolution |
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• Reimbursement Resolution |
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• Draft Staff Presentation |
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• Staff Memorandum |
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• Emails from the Public |
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH CONTI ENTERPRISES, INC. IN AN AMOUNT OF $6,047,442 FOR THE ELLIOTT ROAD EXTENSION PROJECT (2020-07-29/R-3)
WHEREAS, Elliott Road Extension is Phase II of the Blue Hill transportation improvements in the adopted 2011 Ephesus-Fordham Small Area Plan; and
WHEREAS, the Chapel Hill Town Council authorized borrowing for the Blue Hill transportation projects on January 28, 2014; and
WHEREAS, the Chapel Hill Town Council authorized the Town Manager to proceed with final design and construction of Elliott Road Extension on April 25, 2018; and
WHEREAS, roadway costs have increased since the original estimate in 2016; and
WHEREAS, the budget available for the construction has decreased due to other capital project needs; and
WHEREAS, there is an estimated funding gap of $3.88 million that is needed to construct the road; and
WHEREAS, the Town of Chapel Hill solicited formal bids for Elliott Road Extension on the Town website on July 7, 2020 in accordance with N.C. General Statute Sec. 143-129; and
WHEREAS, staff received and opened three responsive bids July 24, 2020; and
WHEREAS, staff evaluated the responsive bids and determined Conti Enterprises, Inc. was the
lowest responsive, responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council Authorizes the Town Manager to execute a contract with Conti Enterprises, Inc. in an amount of $6,047,442.
This the 29th day of July, 2020.
A RESOLUTION DECLARING THE TOWN’S INTENT TO REIMBURSE THE TOWN FOR ELLIOTT ROAD EXTENSION PROJECT EXPENDITURES (2020-07-29/R-4)
WHEREAS, the Town of Chapel Hill intends to undertake the Project (as described below), use its own funds to pay initial Project costs, and then reimburse itself from financing proceeds for these early expenditures; and
WHEREAS, the Business Management Director has advised Council that it should adopt this resolution to document the Town’s plans for reimbursement, in order to comply with certain federal tax rules relating to reimbursement from financing proceeds.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill, North Carolina, as follows:
1. The project is the Elliott Road Extension Project.
2. The Town intends to advance funds for initial Project costs and then reimburse itself from financing proceeds. The Town expects that the financing will take the form of an installment financing under Section 160A-20 of the General Statutes, including the possible use of certificates of participation or limited obligation bonds.
3. The Town currently expects to borrow up to $7,000,000 for the Elliott Road Extension Project which includes the $2.6 million originally borrowing amount, the $3.88 million funding gap, $150K for financing costs, and other unanticipated project costs. The amount of financing that will actually be issued is subject to further Council approval.
4. Funds for the early Project expenditures may come from the Town’s General Fund, or any Town enterprise fund.
5. The Town intends for the adoption of this resolution to be declaration of its official intent to reimburse itself from financing proceeds for Project cost expenditures.
This the 29th day of July, 2020.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
PRESENTER: Bergen Watterson, Transportation Planning Manager
Lance Norris, Director of Public Works
Chris Roberts, Manager of Engineering & Infrastructure
RECOMMENDATION: That the Council adopt a resolution declaring the Town’s intent to reimburse the Town for Elliott Road extension project expenditures and adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with Conti Enterprises, Inc. in an amount of $6,047,442.