AGENDA ITEM EXECUTIVE SUMMARY
ITEM TITLE
title
Award Bid to Sunrock Industries LLC for Street Patching, Milling, Resurfacing, and Re-Striping on Town-Maintained Streets.
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RESPONSIBLE STAFF, TITLE, DEPARTMENT
Lance Norris, Director, Public Works Department
Michael Wright, Streets and Construction Superintendent, Public Works Department
STAFF RECOMMENDATION *
Adopt the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with the lowest responsive, responsible bidder and to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to both parties (Town of Chapel Hill and the Contractor). (Unit prices for the bid alternates can be resubmitted with each contract extension addendum.)
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ACTION/DECISISON pOINTs*
Council must adopt or reject the attached resolution awarding a bid and authorizing the Town Manager to execute a contract with Sunrock Industries LLC for $1,565,434.10.
Council must authorize or deny the Town Manager's approval of change orders as necessary, provided the contract cost remains within the budgeted amount.
LEGISLATIVE CONTEXT*
N.C. General State Statue 143-129 <https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-> sets the procedure for letting public contracts.
BACKGROUND AND CONTEXT*
• A third-party Engineering Firm conducts a Pavement Condition Survey every other year to evaluate the condition of Town-maintained paved streets. To prioritize and select streets for resurfacing, staff considers the pavement condition rating from the survey and the use of the street for multiple modes of travel.
• The streets scheduled for resurfacing had an average rating of “Poor”.
• As part of our review process, Public Works distributed an extended list of streets under consideration for resurfacing to internal staff, including the Bicycle and Pedestrian Champion’s Team, and external entities, including local utility companies and UNC-Chapel Hill.
• The Town solicited formal bids for street resurfacing on the Town website and received five responsive bids. Sunrock Industries LLC was determined to be the lowest responsive, responsible bidder.
• This bid included two alternatives:
o Alternate #1 - Manhole Cover/ Water Valve Box Adjustments were included at the request of the Orange Water and Sewer Authority (OWASA). OWASA will obtain their own contractor to conduct the adjustments at their cost. This item is not included in the contract amount.
o Alternate #2 - Thermo-Plastic Pavement Markings. This bid alternate is included in the contract amount and will be covered by Town funds.
• The Town’s Marketing and Communications Department will work with other Town staff to provide updates on resurfacing in coordination with other major construction projects in Town. Information on project progress will be available to the public on the <https://www.townofchapelhill.org/residents/transportation/getting-around-chapel-hill> two weeks’ notice of construction to residences and businesses on the streets scheduled for resurfacing. No-Parking signs will be placed on the road at least 48 hours in advance of construction and will list the project start date.
TRADEOFFS, ALTERNATIVES, IMPACTS
Deferred maintenance results in rising costs and decrease in community satisfaction.
FINANCIAL IMPACT
The proposed resurfacing list includes funding from the FY25 and FY26 General Fund dollars.
ATTACHMENTS
Bid Award Resolution
FY25 & FY26 Street Resurfacing List of Streets
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH SUNROCK INDUSTRIES LLC IN AN AMOUNT OF $1,565,434.10 FOR STREET RESURFACING (2025-06-11/R-2)
WHEREAS, the Town of Chapel Hill solicited formal bids for street resurfacing on the Town website on May 7, 2025, in accordance with G.S. 143-129; and
WHEREAS, five responsive bids were received and opened on May 20, 2025; and
WHEREAS, the responsive bids were evaluated, and Sunrock Industries LLC was determined to be the lowest responsive, responsible bidder; and
WHEREAS, the bid permits an increase or decrease of up to 25% in the scope of work.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to execute a contract and any necessary change orders with the lowest responsive, responsible bidder, Sunrock Industries LLC in an amount of $1,565,434.10.
BE IT FURTHER RESOLVED that the Town Manager is authorized to extend the base bid contract twice at the same base unit price by a one-year contract addendum if mutually agreeable to the Town and Sunrock Industries LLC.
This the 11th day of June 2025.
FY2026 Street Resurfacing List of Streets
|
STREET |
FROM |
TO |
|
Bolinwood Dr. |
Martin Luther King Jr. Blvd. |
Hillsborough St. |
|
Boundary St. (N) |
Rose Ln. |
Private Property |
|
Brannon Ct. |
Nuttree Ln. |
Cul-de-sac |
|
Cedar Fork Tr. |
Weaver Dairy Rd. |
Kenmore Rd. |
|
Glandon Dr. |
Gimghoul Rd. |
Gimghoul Rd. |
|
Graham St. (N) |
Rosemary St. |
Whitaker St. |
|
Greenview Dr. |
Market St. |
Parkside Cir. |
|
Highstream Pl. |
Cul-de-sac |
Cobble Ridge Dr. |
|
Hooper Ln. |
Battle Ln. |
Boundary St. |
|
Kildaire Rd. |
Copperline Dr. |
Copperline Dr. |
|
McCauley St. |
Columbia St. (S) |
Pittsboro St. |
|
Meadowmont Ln. |
Dubose Home Ln. |
Park Bluff Dr. (S) |
|
North St. |
Martin Luther King Jr. Blvd. |
Dead End |
|
Old Oxford Rd. |
Elliott Rd. |
Ridgecrest Dr. |
|
Old Oxford Rd. (E) |
Erwin Rd. |
Booker Creek Rd. |
|
Pinehurst Dr. |
Burning Tree Dr. |
Ephesus Church Rd. |
|
Senlac Rd. |
Battle Ln. |
Boundary St. |
|
Smith Ave. |
Old Pittsboro Rd. |
Dawes St. |
|
Standish Dr. |
Legion Rd. |
Old Durham Rd. |
|
Whitehead Cir. |
Whitehead Rd. |
Whitehead Rd. |
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