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Authorize the Town Manager to Negotiate and Execute a Sole Source Contract for Critical Hardware Upgrade with Cubic Transportation Systems Inc.
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Staff: |
Department: |
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Brian Litchfield, Transit Director Nicholas Pittman, Transit Planning Manager |
Transit |
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Kathryn McMillan, Procurement Specialist |
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Overview: A critical upgrade is needed to the Cubic/Next Stop Hardware to maintain Transit’s real-time passenger information systems.
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Recommendation(s): |
That the Council authorize the Town Manger to negotiate and execute a sole source contract to purchase a hardware upgrade with Cubic Transportation Systems Inc.
Background
In 2005, Chapel Hill Transit contracted with NextBus Inc, now part of Cubic Information Systems, Inc., following an issuance of a Request for Proposals (RFP) (#P06-103). Since that time, Cubic has been the sole provider of real-time passenger information for Transit’s fixed route bus services.
Transit’s real-time passenger information system provides customers with live up-to-the minute arrival information that can be accessed for all bus stops throughout the system. Through customer surveys, customers have indicated that over 65% of our riders use the NextBus system.
Cubic recently notified staff that AT&T will be sunsetting 3G cellular services which will affect the Driver Control Unit (DCU) utilized to communicate predictive real-time route estimates and communication with NextBus signs at stop locations. The only recourse is to update the DCU to a later model that has upgraded cellular access for $3,000 per unit. Without the hardware upgrades, the real-time passenger information system will no longer operate.
Fiscal Impact/Resources: The estimated cost for this purchase is $300,000. The purchase will be funded using Transit’s Operating Budget.
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Attachments: |
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• Resolution |
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO NEGOTIATE AND EXECUTE A SOLE SOURCE CONTRACT FOR CRITICAL HARDWARE UPGRADE WITH CUBIC TRANSPORTATION SYSTEMS INC. (2022-01-26/R-2)
WHEREAS, the Town of Chapel Hill provides real-time passenger information to customers; and
WHEREAS, to continue meeting these requirements after the sunsetting of 3G cellular used by our current equipment; and
WHEREAS, the units needed must integrate with the supporting software and Cubic Transportation Systems Inc. is the sole provider of this service for the Town; and
WHEREAS, sole source purchases must be approved by the governing board of a political subdivision of the State pursuant to N.C.G.S. 143-129(e) (6) <http://www.ncga.state.nc.us/gascripts/statutes/statutelookup.pl?statute=143-129>.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council authorizes the Town Manager to negotiate and execute a sole source contract to purchase critical hardware upgrade to the Driver Control Units which utilizes the 4G communication system with Cubic Transportation Systems, Inc
This the 26th day of January, 2022.
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The Agenda will reflect the text below and/or the motion text will be used during the meeting. |
presenter
By adopting the resolution, the Council authorizes the Town Manger to negotiate and execute a sole source contract to purchase hardware upgrade with Cubic Transportation Systems Inc. to maintain Transit’s real time passenger information systems.