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Authorize the Town Manager to Formally Prepare a New Framework for Advisory Boards
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Staff:
Departments:
Susan Brown, Strategic Communications and Marketing Executive Director
Manager's Office
Anita Badrock Employee Engagement and Organizational Development Director
Shenekia Weeks, DEI Officer
Sarah Poulton, Senior Project Manager
Britany Waddell, Planning Director
Planning
Sabrina Oliver, Director/Town Clerk
Governance Services
Amy Harvey, Deputy Town Clerk
Brenton Hodge, Assistant Town Clerk
Matthew DeBellis, Assistant Town Clerk
Overview: In the spring of 2023, the Town Council asked staff to assess Advisory Board roles and functions and make recommendations for improvement. The Autonomous and Semi- Autonomous Boards, such as the Planning Commission and Chapel Hill Downtown Partnership, were determined to be outside of this scope of this project.
Since that time, a staff workgroup has solicited input from multiple Advisory Board members and staff liaisons. Council received updates at two different work sessions, on September 20, 2023 and November 13, 2023 and generally supported the scope and direction of this work.
Recommendation(s):
That Council authorize the Town Manager to formally prepare a new framework for Advisory Boards consistent with the scope and direction discussed in previous work sessions and return to Council for formal approvals.
Staff identified common interests from all parties to be
* good stewardship of resources;
* clearly defined roles and responsibilities; and
* meaningful and diverse public input.
In alignment with these interests, staff recommends the following framework (Good Stewardship of Resources, Clearly Defined Roles and Responsibilities, and Meaningful and Diverse Public Input):
Good Stewardship of Resources
* Meet four times between September-June each year and adopt calendar (can call special meetings if needed)
* Consistent membership numbers for each Board
* Consistent terms of ...
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